Recruiting Coordinator

GC AI

19d•$80,000 - $110,000•Hybrid

About The Position

GC AI is hiring a Recruiting Coordinator for a high-impact, foundational role supporting a lean recruiting team at a fast-growing startup. The role focuses on building exceptional candidate experiences, managing complex interview scheduling across multiple teams, and creating scalable recruiting infrastructure as the company grows. The Recruiting Coordinator will work closely with recruiters, hiring managers, and leadership to ensure interviews run smoothly and efficiently. Beyond coordinating a high volume of interviews, the role supports recruiting events and builds structured interviewer training programs to improve the quality and consistency of the hiring process. The position is suited to someone who enjoys operational excellence, works well in a fast-paced and ambiguous environment, and wants to help build hiring systems from the ground up. GC AI is a distributed company with team members across North America and plans to expand into Europe. The company uses a hub model with coworking sessions, customer dinners, and team and company offsites. Team members in the San Francisco Bay Area and Provo, Utah, within 50 miles of an office, work together on Tuesdays, Wednesdays, and Thursdays. Employees without a local office may travel up to 10%. GC AI currently hires across the United States and Canada.

Requirements

2–3+ years of recruiting coordination or recruiting operations experience.
Expertise using and configuring Ashby.
Experience coordinating a high volume of complex interviews across multiple roles and teams.
Hands-on experience using AI tools in day-to-day work, with examples of automating workflows, improving processes, or increasing personal efficiency.
Experience working in a high-growth startup or fast-paced environment.
Experience organizing or supporting recruiting events.
Exceptional organizational and time-management skills, with strong attention to detail.
Ability to manage multiple competing priorities and stakeholders simultaneously.
Strong communication and relationship-building skills.
A proactive, solutions-oriented mindset and passion for creating great candidate experiences.

Nice To Haves

Experience reviewing resumes and supporting candidate screening.
Experience sourcing candidates using LinkedIn Recruiter or similar platforms.
Experience helping build recruiting operations processes at an early-stage company.
Experience building, supporting, or administering interviewer training programs.

Responsibilities

Drive recruiting and scheduling logistics end-to-end, including building scheduling automations and workflows in Ashby so recruiters can self-serve routine work.
Use AI tools to identify manual or repetitive recruiting workflows, prototype AI-powered solutions, and turn them into scalable automations, tools, and processes.
Run live interview operations remotely, triage urgent reschedules, resolve issues in real time, keep candidates moving, and handle essential recruiting coordination duties as needed.
Own the candidate experience through clear communication, timely follow-through, and thoughtful, respectful interactions.
Coordinate a high volume of complex interviews across multiple teams and roles.
Experiment with AI tools and capabilities, measure their effectiveness, and continuously improve recruiting operations.
Track interview scheduling metrics and identify opportunities to improve coordination efficiency.
Build and administer interviewer training programs to improve interview quality and consistency.
Assist with recruiting events, programs, and related touchpoints as needed.

Benefits

Comprehensive medical, dental, and vision coverage for employees and their families.
Life and disability insurance.
Retirement plan.
Parental leave.
Up to $3,000 per year for job-related learning and development.
DoorDash credits for in-office breakfast, lunch, and dinner.
15 PTO days and 5 sick days, with opportunities to accrue more.
15 company holidays and 3 additional “Me Days.”
$500 home office setup allowance for new hires.
$50 per month cell phone reimbursement.
Relocation support.