Recruiting Coordinator

MAI WEALTH MANAGEMENT, INC. • Independence, OH

26d

About The Position

The Recruiting Coordinator will play a key role in supporting the Talent Acquisition team by providing critical administrative support throughout the recruiting process. This role is responsible for a variety of tasks related to recruitment activities including interview scheduling, TA related reporting, and candidate communication. The Recruiting Coordinator will partner closely with recruiters, hiring managers, candidates, and HR partners to facilitate a smooth and efficient interview process. This role is central to keeping interview schedules organized, communication timely, and the overall candidate experience positive. The Recruiting Coordinator uses ADP Workforce Now (WFN) for recruiting and data gathering activities. The Coordinator also provides support to the broader team during acquisitions, MAI’s Summer Intern Program, and HR projects as needed. There will be frequent interactions with internal and external individuals at all levels, which requires excellent communication and the ability to work well in a team-based environment.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 2 - 4 years of experience in an Administrative support role, Recruiting department, or other HR function preferred.
• In lieu of a degree, 5+ years of work-related experience required.
• Proficient in Microsoft Office, especially Outlook, PowerPoint, Excel, and Word.

Nice To Haves

• Experience with an HRIS, Applicant Tracking System (ATS), and candidate engagement tools and a plus.

Responsibilities

• Partners daily with recruiters to execute various steps in the hiring process.
• Uses a variety of tools and resources to perform recruiting duties (ADP Workforce Now, firm intranet, social media, online sites).
• Coordinates all candidate interview schedules, working across different time zones, and managing complex calendars.
• Assists in resolving applicant inquiries related to open positions.
• Provides reporting and recruitment related data as needed.
• Partners with the TA team to continuously improve processes and procedures to enhance the recruitment workflow.
• Participates in various HR projects and programs as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level