Recruiting Coordinator

Muon Space•San Jose, CA

5d•$101,000 - $116,000•Hybrid

About The Position

Muon Space is seeking a highly organized, detail-oriented, and proactive Recruiting Coordinator to join its Talent Acquisition team. The role supports recruiters and hiring managers throughout the interview process and helps deliver a seamless candidate experience in a fast-paced environment. The position is hybrid and based at the San Jose, California office, with on-site attendance required three to four times per week and occasional travel to the Mountain View, California office. The Recruiting Coordinator manages interview scheduling and logistics, communicates with candidates, maintains recruiting information in Greenhouse, and supports broader recruiting operations, including headcount tracking, reporting, sourcing, and recruiting events. The role also identifies opportunities to improve candidate experience and team operations. The stated salary range is $101,000–$116,000, plus an equity grant and benefits. Final compensation depends on skills, qualifications, experience, and geographic location. The position requires access to export-controlled information, so applicants must meet applicable U.S. export-control eligibility requirements.

Requirements

At least 1 year of experience in a recruiting coordinator, recruiting operations, or similar role in a fast-paced technical environment.
Strong attention to detail and organizational skills.
Excellent verbal and written communication skills.
Ability to manage multiple priorities with a positive, team-oriented attitude and adapt to changing business needs in a fast-paced environment.
Proficiency with Google Workspace, including Calendar, Gmail, and Docs; Slack; and Greenhouse.
Experience coordinating complex interview schedules across multiple time zones and seniority levels.
Strong problem-solving skills and ability to proactively identify and resolve scheduling conflicts.
Ability to build positive relationships with candidates, hiring managers, and interviewers.
Must meet the stated eligibility requirements for access to export-controlled information.

Nice To Haves

Experience in a high-growth startup.
Experience using scheduling tools such as Modernloop, Goodtime, or similar tools.

Responsibilities

Coordinate and schedule virtual and on-site interviews across time zones.
Serve as the primary candidate contact and provide timely, clear communication throughout the interview process.
Maintain accurate candidate records, job descriptions, interview plans, and postings in Greenhouse.
Partner with recruiters and hiring managers to support an efficient, organized hiring process.
Manage interview logistics, including booking rooms, setting up video links, and arranging travel when applicable.
Greet and support candidates during on-site interviews to provide a welcoming, professional experience.
Support recruiting efforts such as headcount tracking, reporting, and sourcing.
Help coordinate recruiting events and internal sourcing jams.
Identify process improvements that enhance the candidate experience and team operations.
Proactively identify and resolve scheduling conflicts.