Recruiting Coordinator
Ballard Spahr LLP•Washington, DC
•$55,000 - $65,000•Remote
About The Position
The Recruiting Coordinator supports the HR department and Business Professional Recruiting team with daily recruiting administration. The position is fully remote and includes coordinating interviews and candidate assessments, maintaining recruiting systems and records, supporting pre-employment checks, and organizing new-hire orientations and check-ins. The coordinator communicates regularly with candidates, Hiring Managers, Recruiters, and other teams to help ensure an effective recruiting and onboarding process.
Requirements
- At least 2 years of experience in recruiting or a related discipline; equivalent combinations of education and experience are accepted.
- Working knowledge of applicant tracking and onboarding systems and firm-wide applications.
- Proficiency in Microsoft Office, specifically Outlook, Excel, and Word.
- Strong verbal and written communication abilities.
- Self-motivation, a growth mindset, and a passion for continuous learning and problem-solving.
- Keen attention to detail and the ability to manage multiple priorities and deadlines independently.
- Regular and predictable attendance, and the ability to work beyond standard scheduled hours as needed.
Nice To Haves
- Previous experience working in a law firm or legal environment.
- Experience with Workday Recruiting, iManage/FileSite, or NetDocs.
- Experience with SharePoint for team collaboration.
Responsibilities
- Use Workday Recruiting and other firm applications to support recruiting for business professionals.
- Complete tasks assigned in Workday under the direction of Hiring Managers and Recruiters.
- Schedule telephone, video, and in-person interviews and intake meetings across multiple time zones, coordinating the calendars of Hiring Managers, Recruiters, and interviewers.
- Prepare job-specific recruitment booklets.
- Create and send computerized candidate assessments, communicate results to Recruiters and Hiring Managers, and upload results to candidate Workday profiles.
- Manage the employee referral process, including communicating with candidates and referring employees and uploading correspondence to Workday.
- Generate and distribute interview feedback forms.
- Manage the Buddy Survey Log and distribute 30-day and 60-day Microsoft Forms surveys to designated buddies.
- Maintain the SharePoint scheduling log, including the recruitment process checklist, new-hire orientation meetings, Ballard Buddy volunteers, Buddy surveys, promotions and internal moves, check-ins, and exit interviews.
- Initiate and monitor background checks, reference checks, and conflicts surveys.
- Partner with the conflicts team and background check vendor to ensure timely completion of pre-employment checks.
- Coordinate new-hire orientations and schedule new-hire check-in calls and meetings with supervisors and new employees.
- Communicate daily with the recruiting team and Hiring Managers.
- Respond to candidate inquiries through Workday, telephone, and email.
Benefits
- Excellent benefits package.
- Continuous learning opportunities and avenues for career growth.
- Opportunity to join a Business Resource Group.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
