Recruiting Coordinator

RG Vanderweil.com•Boston, MA

5d•Hybrid

About The Position

Vanderweil Engineers is seeking a Recruiting Coordinator to join its Human Resources and Recruitment team in the Boston office. The role coordinates recruiting activities for internship, co-op, and entry-level hiring programs across multiple offices; supports university and campus recruiting; and helps administer the internship and co-op development program. It also provides recruiting administration to senior-level recruitment team members and helps ensure job descriptions, postings, and offer letters meet company standards. The position follows Vanderweil’s hybrid work style, with up to two remote days per week and in-person exposure to industry experts. The expected total compensation range is $65,000 to $85,000, depending on experience, licensure, education, geographic location, and project portfolio.

Requirements

2+ years of experience in recruiting coordination, talent acquisition, human resources, university relations, or a related area.
Strong organizational skills and the ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
Excellent written and verbal communication skills, with a professional, customer-service-oriented approach.
Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and Teams.
Strong attention to detail and commitment to maintaining confidentiality.

Nice To Haves

Bachelor’s degree in human resources, Business Administration, Communications, or a related field is preferred.
Experience supporting internship, co-op, campus recruiting, or early-career hiring programs.

Responsibilities

Coordinate full-cycle recruiting activities for internship, co-op, and entry-level hiring programs across multiple offices.
Build and maintain relationships with universities, colleges, career services offices, student organizations, and faculty to support campus recruiting initiatives.
Represent Vanderweil at career fairs, networking events, information sessions, and other recruiting activities to promote employment opportunities and strengthen the employer brand.
Manage the posting and maintenance of open positions on the Applicant Tracking System, career site, job boards, and university recruiting platforms.
Schedule and coordinate phone screens, virtual interviews, and onsite meetings, supporting a positive candidate experience.
Prepare and distribute offer letters, internship/co-op agreements, and onboarding documentation while maintaining confidentiality and accuracy.
Coordinate and administer the internship and co-op development program, including educational sessions, technical presentations, lunch-and-learns, office tours, networking events, and professional development opportunities.
Support senior recruitment team members with administrative tasks, including posting positions, preparing offer letters, scheduling interviews, and communicating with candidates.
Ensure job descriptions, postings, and offer letters are accurate and in accordance with company standards.