Recruiting Coordinator

Normal Computing Corporation • Palo Alto, CA

22d • $110,000 - $140,000

About The Position

The Recruiting Coordinator owns the operational backbone of hiring at Normal Computing, coordinating candidates from initial contact through signed offer, at which point People Operations takes over. The role works directly with recruiters, hiring managers, candidates, and the Head of Talent across five offices and multiple time zones. It is a hands-on coordination position with the opportunity to grow into recruiting operations as the team and its systems develop.

The coordinator manages interview scheduling, maintains Ashby as the recruiting system of record, produces reports, coordinates early immigration verification with candidates and immigration counsel, and manages public job postings. The role also documents processes, uses automation and AI tools to improve reliability, and supports the Head of Talent with research, administration, leadership-review preparation, event logistics, and other special projects. Success means delivering a smooth candidate experience, supporting hiring managers effectively, and keeping recruiting operations organized and dependable.

Requirements

• Experience in recruiting coordination or recruiting operations, ideally in a high-volume or technical hiring environment.
• Experience owning scheduling and applicant tracking system work for a busy team.
• Comfort maintaining pipelines, stages, and templates in Ashby or a comparable applicant tracking system.
• Strong organization and attention to detail, including the ability to track numerous candidates, interviews, and communications across time zones.
• Proactive communication, including providing updates, flagging problems early, and closing communication loops.
• Comfort coordinating across time zones, including off-hours flexibility when needed to schedule global candidates quickly.
• Ownership mindset and low ego, with willingness to support both process documentation and urgent scheduling needs.

Nice To Haves

• Hands-on experience with Ashby, including reporting and offer configuration.
• Experience supporting hiring in a startup or high-growth technical environment.
• Familiarity with Slack, Notion, Fireflies, and Google Workspace.
• Experience coordinating global or APAC hiring across time zones.

Responsibilities

• Schedule and reschedule single and multi-panel interviews across candidates, interviewers, and time zones while protecting the candidate experience.
• Maintain Ashby as the system of record, including job pipelines, interview stages, accurate candidate data, and recurring reports for referrals, sources, and funnel metrics.
• Coordinate early visa verification, such as H-1B eligibility, by sharing candidate information with immigration attorneys and keeping communication moving among candidates, recruiters, and counsel; handle sensitive personal data carefully.
• Manage job postings by opening and closing roles in Ashby, publishing roles to job boards, refreshing stale postings, and keeping the careers page accurate.
• Document recruiting processes as they are standardized and use automation and AI tools to make work faster and more reliable.
• Support the Head of Talent with research, administration, leadership-review preparation, event logistics, and other special projects.
• Coordinate with recruiters, hiring managers, and candidates across five offices and multiple time zones.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed