Recruiting Coordinator

Thinking Machines Lab•San Francisco, CA

12d•$140,000 - $200,000

About The Position

Thinking Machines is hiring a Recruiting Coordinator to accelerate its hiring efforts and build a high-quality, efficient recruiting engine. The role owns interview scheduling, improves recruiting operations and reporting, and delivers a thoughtful, high-touch candidate experience. It is based in San Francisco, California.

Requirements

Experience coordinating schedules, managing calendars, or supporting operations in fast-paced environments, with exacting attention to detail.
Excellent written and verbal communication skills, especially for direct candidate communications.
Ability to adapt to different recruiting styles and approaches across teams, learn quickly, and pivot as needed.
Proficiency with Google Workspace, scheduling tools, and communication platforms such as Slack.

Nice To Haves

At least 1 year of experience in a high-volume scheduling or recruiting coordination role.
Experience with ATS, HRIS, and scheduling tools such as Ashby, GoodTime, Workday, and ModernLoop.
Experience partnering closely with recruiters and hiring managers.
Proven ability to be proactive in ambiguous situations and propose multiple solutions.
Experience supporting technical or leadership-level hiring.

Responsibilities

Manage high-volume interview coordination across multiple time zones, calendars, and stakeholders while maintaining a high-quality candidate experience.
Coordinate interview logistics, including travel, expenses, room setup, and technical support.
Serve as the main point of contact for candidates throughout screening and interviews, communicating warmly, professionally, and informatively.
Monitor and manage interview capacity to ensure interviewers are available and schedules can move quickly.
Partner with teams to identify, train, and prepare new interviewers as hiring volume grows.
Use scheduling tools such as Ashby, GoodTime, and ModernLoop to automate scheduling, reduce manual work, and improve response speed.
Provide ad-hoc recruiting operations support, including talent mapping, data, referral processing, recruiting events, and inbound application support.
Collect, organize, and audit interview feedback.
Maintain up-to-date recruiting information in documentation and Slack, and support data integrity across recruiting systems.