Recruiting Coordinator

Aston Carter•Seattle, WA

3d•$26 - $26•Onsite

About The Position

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support end-to-end hiring activities and deliver an exceptional candidate experience. The role is an integral partner in managing recruiting processes, coordinating interviews, and building candidate relationships, often providing candidates with their first impression of the organization. It is suited to someone who is highly organized, works effectively with internal and external stakeholders, adapts quickly to shifting priorities, and is eager to broaden their experience in a recruiting environment. This contract role is fully onsite in Seattle, Washington. The work involves extensive use of applicant tracking systems and Microsoft Office tools to manage schedules, track candidate progress, and maintain accurate records. The environment emphasizes communication, responsiveness, organization, and collaboration with recruiters, hiring managers, and candidates.

Requirements

At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
Experience in a recruiting, talent acquisition, or hiring environment.
Experience in administrative coordination or a similar support role.
Proficiency with Microsoft Word, Excel, and PowerPoint.
Experience using applicant tracking systems (ATS) or similar recruiting tools.
Strong scheduling skills and ability to manage multiple calendars and priorities.
Excellent written and verbal communication skills.
Strong organization and attention to detail.
Bachelor's degree.

Nice To Haves

Demonstrated customer focus and commitment to a positive candidate experience.
Ability to manage multiple tasks in a fast-paced environment.
Ability to adapt quickly to changing priorities and processes.
Ability to collaborate effectively with internal and external stakeholders.
Comfort working in a dynamic, rapidly changing recruiting organization.

Responsibilities

Schedule interviews and phone screens by coordinating directly with candidates and hiring managers.
Arrange travel logistics for visiting candidates when needed.
Update candidate records and job postings in recruiting systems and applicant tracking tools.
Confirm new hires and ensure relevant recruiting systems contain accurate information.
Send candidates timely recruiting-status follow-ups by phone and email.
Track recruiting activities and prepare weekly reports on candidate status and pipeline progress.
Coordinate post-interview debrief meetings and distribute materials to interview teams.
Identify opportunities to improve candidate experience and scheduling efficiency.
Assist with coordinating and executing other recruiting activities and projects as needed.
Collaborate with recruiters and internal stakeholders to support smooth, consistent hiring processes.