Recruiting Coordinator

Aston Carter • Seattle, WA

5d • $26 - $26 • Onsite

About The Position

The Recruiting Coordinator supports high-volume hiring initiatives in a fast-paced recruiting organization. The role partners with recruiters, hiring managers, candidates, and other stakeholders to provide a smooth hiring experience from interview scheduling through onboarding. It manages recruiting operations, interview logistics, candidate records, communications, and hiring progress, while helping ensure processes run efficiently and candidates receive a positive, timely experience. This is a 100% onsite contract position based in downtown Seattle, Washington, with a stated schedule of 8:00 a.m. to 5:00 p.m.

Requirements

• 1–4+ years of experience in recruiting coordination, talent acquisition, HR, administrative coordination, or a related area.
• Experience supporting recruiting or hiring processes in a fast-paced environment.
• Strong scheduling and calendar management experience.
• Experience with applicant tracking systems (ATS) or recruiting technologies.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Exceptional organizational skills and strong attention to detail.
• Bachelor’s degree required.

Nice To Haves

• Passion for delivering an exceptional candidate experience.
• Ability to manage multiple priorities while maintaining accuracy and responsiveness.
• Strong customer-service mindset and relationship-building skills.
• Comfort adapting to changing priorities and business needs.
• Proven ability to collaborate effectively with internal and external stakeholders.
• Experience thriving in organized, high-volume environments and enjoying work with people.

Responsibilities

• Coordinate phone screens, virtual interviews, and onsite interviews with candidates, recruiters, and hiring managers.
• Manage complex scheduling logistics and help ensure a smooth interview experience for all participants.
• Arrange candidate travel and related logistics when needed.
• Maintain accurate candidate records, job postings, and recruiting activity in applicant tracking systems and recruiting tools.
• Confirm new hires and update recruiting systems accurately throughout the hiring process.
• Provide timely candidate updates and follow-up communication by phone and email regarding interview status and next steps.
• Track recruiting activity, candidate pipelines, and hiring progress, and prepare recruiting reports as needed.
• Coordinate post-interview debrief meetings and distribute feedback documentation to interview teams.
• Identify opportunities to improve scheduling efficiency and the candidate experience.
• Support recruiting programs, projects, and operational initiatives as assigned.
• Collaborate with recruiters, hiring managers, and cross-functional stakeholders to support consistent hiring processes and successful outcomes.

Benefits

• Medical, dental, and vision coverage, if eligible.
• Critical illness, accident, and hospital coverage, if eligible.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
• Voluntary life and AD&D insurance for employees and dependents, if eligible.
• Short- and long-term disability coverage, if eligible.
• Health Spending Account (HSA), if eligible.
• Transportation benefits, if eligible.
• Employee Assistance Program, if eligible.
• Time off/leave, which may include PTO, vacation, or sick leave, if eligible.

What This Job Offers

• Career Level: Entry Level