Recruiting Coordinator

Hex•New York, NY

10d•$85,000 - $100,000•Hybrid

About The Position

Hex is seeking a Recruiting Coordinator to deliver an exceptional candidate experience and build the operational foundation for fast, high-quality hiring. The coordinator will work closely with the recruiting team, hiring managers, interviewers, and leaders across the company to coordinate interviews, communicate with candidates, and keep hiring processes moving. The role offers exposure to the full recruiting lifecycle and opportunities to improve internal partnerships and recruiting operations as the company grows. The position requires availability to work from Hex’s San Francisco office at least three days per week, Tuesday through Thursday.

Requirements

1–3+ years of work experience in recruiting coordination or another role that rewarded speed, organization, and communication.
Exceptional verbal and written communication skills; communicates clearly, warmly, and concisely and stays calm under time pressure.
Strong sense of urgency and ability to move quickly without sacrificing quality.
Comfort working with senior leaders and managing frequently changing schedules and priorities.
Strong attention to detail, including managing time zones, room bookings, and interviewer changes.
Ownership and self-direction; comfortable with ambiguity and able to anticipate next steps in a fast-moving environment where processes are still being built.
Genuine interest in hiring, creating a great experience, and the people side of building a company.
Availability to work from the San Francisco office at least three days per week, Tuesday through Thursday.

Nice To Haves

Startup experience.

Responsibilities

Own interview scheduling and coordination across multiple teams and searches, including complex onsite and virtual interview loops.
Partner with recruiters, hiring managers, and interviewers to keep hiring processes moving quickly and efficiently.
Provide a high-touch candidate experience from initial interview through offer, ensuring candidates know what to expect and that each touchpoint is intentional.
Manage onsite interview logistics and create a thoughtful, welcoming experience for candidates visiting the San Francisco office.
Keep Ashby, ModernLoop, Notion documents, Juicebox, and other recruiting systems accurate and up to date, ensuring interviews, feedback, and next steps are tracked.
Identify and proactively address scheduling conflicts, process bottlenecks, and candidate experience issues, using data and problem-solving to improve processes.
Build and improve recruiting processes, workflows, templates, and systems as hiring volume grows, using AI to automate repetitive tasks where possible.
Support the broader employee experience through onboarding, recruiting events, and other projects as needed.