Recruiting Coordinator

Muon Space•San Jose, CA

16d•$101,000 - $116,000•Hybrid

About The Position

Muon Space is seeking a Recruiting Coordinator to join its Talent Acquisition team. The role supports recruiters and hiring managers throughout the interview process and helps deliver a seamless candidate experience. The ideal candidate is organized, detail-oriented, proactive, communicative, and able to manage multiple priorities in a fast-paced environment. This hybrid position is based at Muon’s San Jose, California office, with on-site attendance required three to four times per week and occasional travel to the Mountain View, California office.

Requirements

At least 1 year of experience in a recruiting coordinator, recruiting operations, or similar role in a fast-paced technical environment.
Strong attention to detail and organizational skills.
Excellent verbal and written communication skills.
Ability to manage multiple priorities with a positive, team-oriented attitude and adapt to changing business needs.
Proficiency with Google Workspace (Calendar, Gmail, and Docs), Slack, and Greenhouse.
Experience coordinating complex interview schedules across multiple time zones and seniority levels.
Strong problem-solving skills, including the ability to proactively identify and resolve scheduling conflicts.
Ability to build positive relationships with candidates, hiring managers, and interviewers.
Must meet the stated U.S. export-control access requirements: be a U.S. person, be eligible to access the controlled information without export authorization, or be eligible and reasonably likely to obtain the required authorization.

Nice To Haves

Experience in a high-growth startup.
Experience using scheduling tools such as Modernloop, Goodtime, or similar tools.

Responsibilities

Coordinate and schedule virtual and on-site interviews across time zones.
Serve as the primary contact for candidates and provide timely, clear communication throughout the interview process.
Maintain the Greenhouse applicant tracking system, including candidate records, job descriptions, interview plans, and postings.
Partner with recruiters and hiring managers to support an efficient, organized hiring process.
Manage interview logistics, including booking rooms, setting up video links, and arranging travel when applicable.
Greet and support candidates during on-site interviews to provide a welcoming, professional experience.
Support recruiting efforts, including headcount tracking, reporting, and sourcing.
Help coordinate recruiting events and internal sourcing jams.
Identify process improvements that enhance candidate experience and team operations.