Recruiting Coordinator

University of North Texas System•Denton, TX

1d•$49,000

About The Position

The Recruiting Coordinator manages the job-posting and pre-employment processes for hires across UNT System campuses. This front-facing talent acquisition role coordinates hiring and new-employee onboarding, including job postings, offers, compliance requirements, and communication with hiring departments and new hires. The coordinator provides support and guidance to campus HR teams, hiring managers, recruiters, applicants, and other stakeholders, helping ensure recruitment practices are consistent with institutional policies and hiring timelines.

Requirements

Associate’s degree in business, human resources management, or a related field and one year of related experience, or an equivalent combination of education, experience, and training.
Proficiency in MS Office.
Knowledge of, or ability to quickly learn, relevant applicant-tracking software and other technical resources.
Effective oral and written communication skills.
Excellent interpersonal skills.
Ability to plan, organize, and effectively manage multiple assignments.
Ability to establish and maintain effective working relationships.
Ability to work in a fast-paced environment with frequently changing priorities.
Ability to provide a high level of customer service and follow through.

Nice To Haves

Bachelor’s degree in a relevant field.
PHR or SHRM certification.
Human resources or recruiting experience.

Responsibilities

Discuss new-hire salary with hiring managers, determine whether offers are within budget, and identify when Compensation review is needed.
Prepare and complete offer-letter proposals, obtain required approvals, draft and finalize offer letters, and make verbal offers to final candidates.
Act as the liaison between hiring managers and new hires.
Review finalists’ work and education history, verify required qualifications and references, and ensure search documents are uploaded and retained.
Manage pre-employment screenings, including criminal background checks, references, and drug tests when applicable, to ensure compliance.
Coordinate pre-boarding for new hires and answer questions about the process.
Respond to finalist questions about health benefits, vacation, and sick time.
Provide technical and administrative support to campus HR teams, hiring managers, recruiters, and other stakeholders, including serving as the organization’s E-Verify expert.
Assist with applicant-tracking-system training and provide first-level support for campus employees’ system questions and issues.
Collect and maintain search documents from interview teams, including reference-check documents, in accordance with the State Record Retention Schedule.
Review job postings for accuracy, clear communication of responsibilities and qualifications, and alignment with organizational goals.
Serve as the first point of contact for campus constituents and applicants regarding talent acquisition procedures and practices.
Ensure timely review and approval of job postings and offer letters, prioritizing work to meet hiring deadlines.
Coordinate with hiring managers and recruiters to expedite time-sensitive postings and offer issuance.
Maintain current knowledge of UNT System institutions’ organizational structures, policies, and procedures, and provide strategic recruitment advice as appropriate.
Provide responsive, high-quality customer service to internal and external customers.
Compose and revise correspondence and informational materials.