Recruiting Assistant- Bilingual

Norlee Group (NLG) • Jacksonville, FL

3d

About The Position

The Recruiting Assistant supports the recruitment team in attracting and hiring talent efficiently. The role manages candidate communications, schedules interviews, maintains organized recruitment records, and collaborates with recruiters and hiring managers to coordinate recruitment activities and provide timely candidate-status updates. It also handles administrative tasks and initial candidate screening to streamline hiring workflows and support a positive candidate experience.

Requirements

• High school diploma or equivalent.
• Prior experience in an administrative or assistant role, preferably in recruitment or human resources.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Familiarity with applicant tracking systems.
• Strong organizational skills and the ability to manage multiple tasks and deadlines.
• Excellent verbal and written communication skills for professional interaction with candidates and internal teams.
• Strong attention to detail when managing applicant data and maintaining ATS accuracy.
• Problem-solving and interpersonal skills to address scheduling conflicts and candidate inquiries and collaborate with recruiters and team members.

Nice To Haves

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience with ATS platforms such as Workday, Greenhouse, or Taleo.
• Knowledge of recruitment best practices and employment laws.
• Customer service experience and the ability to handle sensitive information with discretion.
• Ability to work independently and collaboratively in a fast-paced environment.
• Additional language skills to support diverse candidate pools.

Responsibilities

• Coordinate and schedule interviews between candidates and hiring managers, ensuring timely communication and follow-up.
• Assist in posting job openings on job boards and social media platforms.
• Maintain and update the applicant tracking system with candidate information and recruitment progress.
• Screen incoming resumes and applications to identify candidates who meet minimum job requirements.
• Communicate with candidates about application status, interview logistics, and next steps.
• Support recruiters with administrative tasks, including preparing offer letters, coordinating background checks, and preparing onboarding documentation.
• Organize recruitment events and assist with employer branding initiatives as needed.
• Generate recruitment reports and metrics to help evaluate hiring strategies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED