Recreation Coordinator

City of Ramsey•Public Works Facility, MN

10d

About The Position

The Recreation Coordinator plans, develops, implements, and evaluates municipal recreation programs, community events, and related activities for people of varied ages and interests. The role independently coordinates program and event operations, budgets, registration, facility rentals, contracts, marketing, community partnerships, and volunteer participation, subject to approval where applicable. It provides direct program leadership and regular on-site coordination, including event setup and takedown, and supervises the assigned Parks Administrative Assistant. The coordinator leads recreation programs and events from planning through evaluation; manages program and event budgets, fees, contracts, registration, facility rental administration, records, and communications; and coordinates with City staff, community partners, vendors, sponsors, instructors, and volunteers. Key recurring responsibilities include The Draw Summer Concert Series, the Ramsey Farmers Market, and the annual Happy Days festival. The position attends public meetings as needed and regularly works a flexible schedule that includes evenings and weekends, particularly during summer and other peak programming periods.

Requirements

Bachelor’s degree in parks and recreation administration, recreation management, public administration, business administration, marketing, hospitality, education, or a closely related field, plus at least two years of progressively responsible experience planning and delivering recreation programs, community events, or comparable educational or community programming; OR an associate’s degree in a related field plus at least four years of such experience. An equivalent combination of related education and experience may be considered.
Experience independently leading programs or events, including planning, budgeting, coordinating providers or volunteers, and delivering activities.
Valid driver’s license and a good driving record.
Intermediate to advanced proficiency with Microsoft Office, including Excel, and ability to learn recreation registration and related software.
Effective written and verbal communication skills and demonstrated customer service skills.
Knowledge of recreation programming, community event planning, participant engagement, and program evaluation.
Knowledge of program budgeting, fee development, purchasing, contract administration, and financial recordkeeping.
Ability to coordinate programs and events independently from planning through implementation and evaluation.
Ability to prepare accurate materials and effective presentations for public meetings.
Ability to work effectively with participants, elected officials, City staff, vendors, volunteers, and community partners.
Ability to supervise assigned employees, coordinate volunteers, and provide clear work direction.
Ability to organize competing priorities, meet deadlines, anticipate needs, and exercise sound judgment during routine operations and time-sensitive events.
Ability to maintain accurate records, solve operational problems, and perform duties with minimal supervision.
Ability to perform program and event setup, takedown, and equipment handling under the described working conditions, with or without reasonable accommodation.
Ability to work a flexible schedule that regularly includes evenings and weekends, particularly during summer and other peak programming periods.

Nice To Haves

Experience planning and delivering recreation programs or community events for a municipality.
At least one year of direct employee supervisory experience.
Experience designing and implementing recreation or educational curriculum.
Experience using CivicRec or comparable recreation registration and facility reservation software.
Experience using Adobe products or comparable tools to prepare promotional materials.

Responsibilities

Plan, implement, lead, and evaluate recreation programs and activities; determine offerings, develop budgets and fees, recruit instructors and service providers, coordinate registration, and recommend whether programs should continue, change, or be canceled.
Provide on-site leadership and coordination for recreation programs and events, and remain available during fully contracted programs to address emergencies, cancellations, or other operational concerns when attendance is not required.
Plan, coordinate, and staff each event in The Draw Summer Concert Series, including performers, contracts, schedules, site logistics, event operations, and approved alternate coverage when necessary.
Coordinate all planning and operations for the Ramsey Farmers Market, including vendor recruitment, agreements, budgets, site logistics, volunteers, customer and vendor relations, evaluation, and required on-site coverage.
Plan, coordinate, implement, and evaluate the annual Happy Days festival, including budgets, sponsorships, contracts, permits, promotion, vendors, volunteers, participants, interdepartmental coordination, event-day operations, and post-event evaluation.
Plan, coordinate, and deliver other municipal community and special events as assigned, adapting programs and schedules to community interests, participation, and available resources.
Coordinate and perform event setup and takedown; purchase, organize, transport, distribute, and store supplies and equipment; and coordinate site needs and safety arrangements with City staff.
Develop and monitor program and event budgets, fees, revenues, and expenditures; review and approve invoices within delegated authority; and maintain accurate financial documentation.
Develop, solicit, review, negotiate, and administer contracts, agreements, and memoranda of understanding or agreement for instructors, vendors, performers, and service providers in accordance with City procedures and delegated authority.
Administer CivicRec or comparable recreation software, including program listings, registration, facility rental information and transactions, reports, user accounts, and authorized permissions; troubleshoot issues and coordinate technical support as needed.
Coordinate facility rental administration, including reservations, customer inquiries, rental records, and communications about facility use requirements.
Maintain program and event records, procedures, schedules, registrations, reports, and related materials; respond to inquiries and resolve participant, vendor, and rental concerns professionally and promptly.
Coordinate program, event, and facility rental marketing with City Communications staff, including print materials, social media, website content, and local television; keep recreation information accurate and current in accordance with City standards.
Develop and maintain relationships with community organizations, sponsors, instructors, vendors, and other partners.
Prepare reports and presentations and attend monthly Parks and Recreation Commission meetings on the second Thursday of each month as needed; attend City Council meetings on the second and fourth Tuesday as needed.
Directly supervise, train, and provide work direction to the assigned Parks Administrative Assistant.
Recruit, coordinate, train, and direct volunteers; coordinate the work of personnel assigned to programs and events; and communicate staffing and coverage needs to the appropriate supervisor.
Perform other related duties as assigned by the Parks and Recreation Manager or designee, consistent with the position's scope and available resources.