Recreation Coordinator

GENEVA PARK DISTRICT•Geneva, IL

24d•$48,000 - $50,000•Onsite

About The Position

Under the supervision of the Recreation Supervisor, the Recreation Coordinator supports planning, coordination, and daily operations for the Kids’ Zone Before and After School Program, Day Off Fun Zone, seasonal camps, teen programming, and assigned special events. The position helps coordinate staffing, scheduling, training, site support, participant services, family communication, transportation, safety procedures, and administrative reporting across multiple program locations. The role works collaboratively with the Recreation Supervisor and program staff to support consistent, safe, high-quality operations. The Recreation Coordinator supports employee recruitment, onboarding, training, scheduling, coaching, and day-to-day needs; helps maintain staffing coverage and participant-to-staff ratios; and provides on-site support at assigned locations. The position communicates with employees, families, school personnel, transportation providers, and community partners, and assists with participant concerns, incidents, safety procedures, records, schedules, payroll, budgets, supplies, curriculum, newsletters, evaluations, and seasonal brochure information. The role may substitute at programs, assist with special events and projects, and support emergency response and follow-up. The schedule is flexible according to operational needs and may include early mornings, afternoons, evenings, school holidays, staff training dates, special events, and occasional weekends. The position requires operating Park District vehicles, including a Park District bus, handling materials up to 50 pounds, and being outdoors for extended periods. Assistance with lifting will be provided when necessary.

Requirements

Three years of experience working with school-age children, recreation programs, camps, childcare, or similar youth-serving programs is preferred; experience leading or supervising employees is also preferred.
Ability to organize multi-site operations, manage competing deadlines, and respond calmly to changing circumstances.
Effective communication skills with employees, families, school personnel, and community partners.
Proficiency with Microsoft Office and ability to learn registration, scheduling, attendance, payroll, and communication software.
Ability to work hours according to program needs.
Criminal background clearance required.
Current CPR and First Aid certification required.
Valid CDL or ability to obtain a CDL within 90 days.
Ability to operate Park District vehicles, including a Park District bus.
Ability to handle Park District materials weighing up to 50 pounds; assistance will be provided when necessary.
Ability to be outdoors for extended periods.
Good problem-solving abilities and judgment, strong leadership skills, and computer skills sufficient to perform the duties efficiently and effectively.

Nice To Haves

Bachelor’s degree in recreation administration, education, child development, public administration, or a related field preferred.
Experience leading or supervising employees preferred.

Responsibilities

Support the Recreation Supervisor in maintaining high-quality program services and developing programs that promote participant and staff growth.
Assist with recruitment, onboarding, training, scheduling, coaching, and day-to-day support of assigned part-time and seasonal employees.
Provide routine employee guidance and feedback, communicate performance concerns, and assist with documentation and follow-up as directed.
Coordinate field trips and program transportation schedules and needs, and assist with bus transportation when needed.
Help develop and maintain staffing schedules across multiple locations, considering enrollment, participant-to-staff ratios, employee availability, transportation, inclusion supports, and budget expectations.
Coordinate substitute coverage, schedule changes, and emergency staffing adjustments; monitor staffing and attendance and recommend adjustments.
Provide on-site support, coaching, and follow-up at assigned program locations.
Communicate with staff, parents, participants, the Recreation Supervisor, school personnel, transportation providers, and community partners.
Support employees addressing participant behavior, peer conflicts, inclusion needs, and parent concerns according to District procedures.
Help review incident and behavior documentation, communicate with families when assigned, and determine follow-up with the Recreation Supervisor.
Maintain confidentiality of participant, family, employee, medical, and behavioral information.
Assist with employee onboarding, in-service training, staff meetings, and ongoing professional development; communicate operational updates and reinforce policies and expectations.
Support consistent operating practices across school and program locations and conduct routine site visits with the Recreation Supervisor.
Coordinate program enrichment components and work with FVSRA staff to meet program needs.
Monitor monthly program budget figures and maintain staff paperwork; manage program curriculum, supplies, purchases, and site newsletters.
Prepare and review participant evaluations and seasonal brochure information.
Maintain accurate program records using District-approved registration, attendance, scheduling, payroll, and communication systems.
Assist with preparing and reviewing staff schedules, attendance, participant-to-staff ratios, payroll, budget, enrollment, incident, and program-performance reports.
Review employee timekeeping and staffing records for accuracy and help resolve discrepancies.
Use program data to identify staffing needs, operational concerns, enrollment trends, and improvement opportunities.
Substitute at programs when necessary and assist with special events and projects.
Support appropriate safety procedures, notifications, documentation, and follow-up during incidents, emergencies, and unusual situations.
Understand and follow Park District safety procedures; complete accident reports, report hazards and incidents promptly, and attend assigned safety certification classes.
Assist with annual budget development and monitoring assigned revenue and expense accounts.
Assist the Supervisor with employee performance evaluations using documented observations, coaching records, and recommendations.
Assist other Park District employees as needed.