Recreation Coordinator

Highlands Recreation District•San Mateo, CA

5d•$26 - $34

About The Position

The Recreation Coordinator supports the planning, organization, supervision, delivery, and evaluation of District recreation, sports, active adult (senior), youth, and enrichment programs at District and local recreation facilities. The role coordinates district-wide special events, manages facility rentals, and supports the District’s marketing and multimedia communications. It collaborates across departments to produce seasonal activity guides, manage social media content, develop promotional materials, and plan community events. The position reports to and receives general supervision from the General Manager. The Coordinator identifies community needs and develops engaging programs, including seasonal and enrichment programs, day camps, sports leagues, and youth and senior programs. The role recruits, trains, schedules, and supervises seasonal, part-time, and volunteer staff and activity instructors. It also manages activity funds, purchases equipment and supplies, processes participant fees, tracks expenditures, and helps develop and monitor annual budgets for Seasonal and Rental Departments. The position coordinates program and event operations, contractors, vendors, volunteers, schedules, supplies, and staffing. It maintains program and rental data, calendars, and reports; serves as a primary contact for contracted seasonal instructors; and supports instructors, staff, rental clients, and community partners. The Coordinator manages facility rental requests, permits, agreements, schedules, and building attendants, and promotes programs through activity guides, flyers, graphics, videos, banners, digital content, websites, kiosks, brochures, press releases, and community news articles. The role supports safety and compliance, including maintaining equipment and current CPR/First Aid certifications, and performs other related duties as assigned.

Requirements

Associate’s degree in recreation, communications, marketing, public administration, or a related field, or an equivalent combination of education and experience.
Two years of experience coordinating recreation programs, facility rentals, events, communications, or closely related community services.
Two years of experience supervising staff, contractors, and program volunteers.
Experience coordinating with community groups, vendors, contractors, or program instructors.
Proficiency with design and content-creation software such as Canva or Adobe.

Nice To Haves

Bachelor’s degree in recreation, marketing, communications, public administration, or a related field.
Three years of experience leading recreational activities, performing recreational support services, and/or recreational facility operations, or planning or coordinating community events, seasonal programs, or facility rentals.
Three years of experience supervising staff, contractors, and program volunteers.
Experience producing activity guides, newsletters, or other multi-page publications.
Familiarity with social media analytics, engagement strategies, and community outreach methods.

Responsibilities

Prepare daily, weekly, and seasonal schedules of events and activities.
Plan, schedule, and implement recreation and active adult, youth, and other programs, classes, camps, sports tournaments, and holiday events.
Coordinate vendors, supplies, community partners, volunteers, staffing, schedules, and day-of event operations.
Monitor program and event supplies; prepare purchase requests, gather quotes, and track expenditures.
Collect, track, and maintain program and rental data, including attendance, participation metrics, evaluations, trends, and community demand indicators; prepare reports as needed.
Develop programs, events, and community engagement opportunities based on community needs, trends, feedback, and District goals.
Serve as the primary contact for contracted seasonal instructors and ensure agreements, certifications, insurance, and required documentation are current and compliant.
Support instructors, contractors, seasonal and rental staff, rental clients, and community partners by providing information, resolving routine issues, and escalating complex concerns.
Conduct informational meetings with staff and volunteers about policies, procedures, rules, and regulations for assigned activities.
Assess community and group recreation needs, adapt programs to meet those needs, procure resources, and make effective use of facilities and staff.
Manage District multimedia and promotional materials, including seasonal activity guides, flyers, graphics, videos, banners, digital content, websites, outdoor kiosks, brochures, and other marketing materials.
Gather program information, draft descriptions, coordinate publication layout and design, maintain brand consistency, and manage physical and digital distribution.
Prepare press releases, community-paper articles, and other marketing materials to promote District events and maintain consistent messaging.
Manage District facility rentals by processing requests, preparing permits, coordinating schedules, communicating requirements, maintaining renter agreements and supporting documents, and scheduling building attendants.
Coordinate with local Highlands community groups and partners about facility rental requests in accordance with District policies and community priorities.
Maintain recreation and facility rental calendars, ensure accurate facility use and timely updates, and resolve scheduling conflicts promptly.
Assist with developing the annual budget for Seasonal and Rental Departments and monitor their budget line items throughout the year.
Support safety and compliance by enforcing venue safety regulations, ensuring equipment is well-maintained, and maintaining current CPR/First Aid certifications.
Perform other related duties that support recreation programs, facility and aquatics rentals, communications, and District-wide events.