Recreation Coordinator

Geneva Park District•Geneva, IL

19d

About The Position

Under the supervision of the Recreation Supervisor, the Recreation Coordinator supports the planning, coordination, and day-to-day operations of the Kids’ Zone Before and After School Program, Day Off Fun Zone, seasonal camps, Teen Programming, and assigned special events. The role helps coordinate staffing, scheduling, training, site support, participant services, family communication, transportation, safety procedures, and administrative reporting across multiple program locations. The Coordinator works collaboratively with the Recreation Supervisor and program staff to support consistent, safe, high-quality operations. The position provides operational and employee support, including helping recruit, onboard, train, schedule, coach, and support part-time and seasonal employees. It assists with staff coverage, site visits, transportation, family and participant concerns, incident follow-up, program records, payroll and staffing documentation, budgets, supplies, curriculum, newsletters, evaluations, and seasonal brochure information. The Coordinator also supports school and community partnerships, special events, emergency response, and established safety and documentation procedures. The position requires a flexible schedule based on operational needs, which may include early mornings, afternoons, evenings, school holidays, staff training dates, special events, and occasional weekends. Physical requirements include operating Park District vehicles, including a bus; handling Park District materials weighing up to 50 pounds, with assistance provided when necessary; and being outdoors for extended periods. The role requires good judgment, problem-solving, leadership, and computer skills.

Requirements

Three years of experience working with school-age children, recreation programs, camps, childcare, or similar youth-serving programs, including experience leading or supervising employees, preferred.
Demonstrated ability to organize multi-site operations, manage competing deadlines, respond calmly to changing circumstances, and communicate effectively with employees, families, school personnel, and community partners.
Proficiency with Microsoft Office and ability to learn registration, scheduling, attendance, payroll, and communication software.
Ability to work hours according to program needs.
Criminal background clearance required.
Current CPR and First Aid certification required.
Valid CDL or ability to obtain a CDL within 90 days.
Ability to operate Park District vehicles, including a Park District bus.
Ability to handle Park District materials weighing up to 50 pounds; assistance will be provided when necessary.
Ability to be outdoors for extended periods.
Good problem-solving abilities and judgment in accordance with the Park District’s mission.
Strong leadership skills when dealing with staff and participants.
Good computer skills to perform duties efficiently and effectively.

Nice To Haves

Bachelor’s degree in recreation administration, education, child development, public administration, or a related field preferred.
Experience working with school-age children, recreation programs, camps, childcare, or similar youth-serving programs, including leading or supervising employees, preferred.

Responsibilities

Support planning, coordination, and daily operations of the Kids’ Zone Before and After School Program, Day Off Fun Zone, seasonal camps, Teen Programming, and assigned special events.
Assist the Recreation Supervisor with recruiting, onboarding, training, scheduling, coaching, and day-to-day support of part-time and seasonal employees.
Provide routine guidance and feedback to employees, communicate performance concerns to the Recreation Supervisor, and assist with documentation and follow-up as directed.
Coordinate field trips and program transportation schedules and needs; assist with program bus transportation when needed.
Help develop and maintain staffing schedules for multiple locations, accounting for enrollment, staff-to-participant ratios, employee availability, transportation, inclusion supports, and budget expectations.
Coordinate substitute coverage, schedule changes, and emergency staffing adjustments in response to employee absences; monitor staffing and attendance and recommend adjustments.
Provide on-site support, coaching, and follow-up at assigned program locations.
Maintain communication with staff, parents, participants, and the supervisor; respond to routine family questions, concerns, registration matters, and program follow-up.
Support employees in addressing participant behavior, peer conflicts, inclusion needs, and parent concerns according to District procedures.
Help review incident and behavior documentation, communicate with families when assigned, and determine appropriate follow-up with the Recreation Supervisor.
Maintain confidentiality of participant, family, employee, medical, and behavioral information.
Assist with employee onboarding, in-service training, staff meetings, and professional development; communicate operational updates and reinforce policies, procedures, schedules, and expectations.
Promote consistent practices across assigned school and program locations and communicate with School District 304 administrators, school personnel, custodial staff, transportation providers, community partners, and FVSRA staff.
Assist with site visits to observe operations and safety practices, identify supply and attendance needs, and communicate observations or concerns.
Assist with program enrichment coordination, monitor monthly budget figures, maintain staff paperwork, manage curriculum, supplies and purchases, manage site newsletters, prepare and review participant evaluations, and prepare seasonal brochure information.
Maintain program records in District-approved registration, attendance, scheduling, payroll, and communication systems.
Assist with staff schedules, attendance, participant-to-staff ratios, payroll, budget, enrollment, incident, and program-performance reports; review timekeeping and staffing records and help resolve discrepancies.
Use program data to identify staffing needs, operational concerns, enrollment trends, and improvement opportunities.
Substitute at programs when necessary and assist with special events and projects as needed.
Support response to incidents, emergencies, or unusual situations, including safety procedures, notifications, documentation, and follow-up; provide day-to-day guidance on safety, mandated reporting, medical concerns, and unauthorized pickup, consulting the Recreation Supervisor as appropriate.
Understand and follow Park District safety procedures; complete accident reports, report hazards and incidents promptly, and attend assigned safety certification classes.
Assist with annual budget development and monitoring assigned revenue and expense accounts.
Assist with employee performance evaluations by providing documented observations, coaching records, recommendations, and yearly staff evaluations.
Assist other Park District employees as needed.