Records Technician - Police Department

City of Eagan•Police Department, MN

4d•Onsite

About The Position

Join our team as a Records Technician in the Police Department at the City of Eagan! This role plays a vital part in ensuring accurate and efficient operations for the Police Department. You'll be responsible for transcription, data entry, and assisting with case work. If you have a passion for accuracy, strong communication skills, and experience in clerical work, apply today!

Requirements

Two (2) years of experience in a clerical position.
Two (2) years of experience with a personal computer, with emphasis on Microsoft Office Suite of programs and Windows.
Ability to type a minimum of 60 words per minute.
Excellent communication, proofreading, and editing skills.

Nice To Haves

One (1) year clerical experience in Law Enforcement field.

Responsibilities

Data entry from digital and live dictation of police reports, statements, correspondence and other misc. documents.
Review incident reports to ensure accuracy and completeness.
Verify hot file information, modify or delete agency entries.
Process, distribute, and file original case files and supplements.
Complete case referrals to attorneys for consideration of filing criminal complaints.
Make inquiries into various data sources to assist staff, other law enforcement agencies, and members of the public.
Responsible for updating, storage, and inventory of all police forms used by the department.
Use restricted law enforcement data sources to retrieve data for police department, backgrounds for various licenses and City employment, outside law enforcement and court agencies, and members of the public with the proper authority.
Take requests, make copies, and release approved police reports to the public, insurance companies, lawyers, law enforcement and court agencies, process basic data requests and redaction as needed.
Maintenance and storage of case files, including document imaging.
Perform monthly validation of Eagan Police stolen property and missing persons records, as required by the B.C.A.
Responsible for record keeping and billing of all Police false alarms.
Data entry of prisoner detention entries into the Statewide Supervision System.
Annual training and testing to maintain BCA Portals (Query and CCH), DVS, and BCA Single Certification.
Handle department’s incoming business phones and lobby window, answering inquiries.
Data entry, processing, filing, and maintenance of traffic citations and traffic accident reports.
Assist with release of impounded vehicles, check and verify conditions of release, update records, and make notification to tow company.
Enter and maintain database of court notices and cancellations for all officers, communicating information directly to the officers.
Maintain record of equipment violations/traffic warnings.
Process and collect kennel fees.
Receive, process and route gun permit applications, checking forms for completeness.
Handle select property pickup and process related forms.
Reconcile weekly cash receipts.
Other tasks as assigned.