RECORDS TECHNICIAN
About The Position
The Records Technician works under direction in the Macomb County Department of Roads’ Engineering Division. The role manages and oversees the Field Manager System, AASHTOWare, Road Conductor, LCPtracker, and ProjectWise collaboration software. It posts and monitors testing reports and contract pay items, ensuring proper testing and certification for the Michigan Department of Transportation (MDOT). The position also prepares contract modifications, pay estimates, and project materials for MDOT final review; reviews certified payroll for department, state, and federal compliance; and maintains project, construction, maintenance, and property records. The role includes clerical work, assisting the public with records-related information, and performing related duties as assigned. This is a full-time, 40-hour-per-week position. The current starting time is 8:00 a.m., with evening and weekend hours as needed. The position is non-exempt, with overtime pursuant to the collective bargaining agreement, and is subject to a probationary period. The work is primarily in an office or similar indoor environment, with occasional exposure to moving mechanical parts and occasional physical tasks such as driving, kneeling, balancing, and lifting objects up to 34 pounds.
Requirements
- High school diploma or GED.
- Two or more years of experience working as support staff performing assignments in the construction industry.
- MDOT Office Technician Certification.
- Valid Michigan driver’s license and an operable, insured automobile for authorized travel.
- Knowledge of Fieldbook, Field Manager, Road Conductor, AASHTOWare, LCPtracker, and ProjectWise.
- Knowledge of MDOT record keeping, Inspector’s Daily Reports, materials and testing guidelines, and applicable materials, quality assurance, prevailing wage, and documentation guides.
- Knowledge of Department of Roads plan and project filing systems and benchmark and section-corner record keeping systems.
- Proficiency with Word, Excel, internet, email, and related software.
- Skills in revising maps, updating construction and maintenance records, maintaining record systems, organization, time management, interpersonal relations, customer service, and shifting between varied duties.
- Ability to speak, write, and understand English; follow oral and written instructions; organize and maintain paper and electronic files accurately; maintain confidentiality and professional boundaries; think critically; work independently; and work in an environment that embraces the county’s Dignity Campaign.
Nice To Haves
- Bachelor’s degree in Civil Engineering from an accredited college or university.
- Two or more years of experience as an Engineering Aide performing novice- to intermediate-level assignments in engineering.
- Proficient knowledge of MDOT’s ProjectWise filing system.
- Two years of experience using Field Manager Project Management Software.
- Knowledge of MDOT procedures for computer record keeping.
- Proficiency with database software functions and operations, word processing, and plan printing.
- Familiarity with the Michigan Manual of Uniform Traffic Control Devices (MMUTCD).
- Experience with policies affecting assignments, state and federal records and reporting procedures, safety, and employment.
- Ability to speak, write, and understand a language other than English.
Responsibilities
- Manage and oversee the Field Manager System, Road Conductor, AASHTOWare, LCPtracker, and ProjectWise.
- Serve as the administrative contact for questions about Field Manager, Road Conductor, AASHTOWare, LCPtracker, and ProjectWise.
- Post and monitor testing reports and contract pay items, ensuring proper testing and certification for MDOT.
- Prepare and distribute contract modifications and pay estimates.
- Review contractor-submitted certified payroll for Department of Roads, MDOT, and federal reporting compliance.
- Prepare projects for MDOT final review.
- Perform clerical work, including reproducing plans and data.
- Update construction and maintenance records.
- Maintain files for Department of Roads properties, section corners, blueprints, construction prints, and plans.
- Assist the public with information about plans, benchmarks, and section corners.
- Download project data and prepare project files using MDOT and Department of Roads bid tabulations.
- Maintain project and plan record-keeping systems.
- Perform related duties as assigned.
Benefits
- Medical, dental, and vision coverage with no monthly premium for single, two-person, or family coverage.
- Health care, dental, and vision benefits effective on the first day of employment.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
