Correctional Records Technician

State of Delaware•Dover, DE

About The Position

This is the first level of the Correctional Record Series. Employees may be eligible for promotion to the next level after satisfactorily completing department promotional standards and job requirements. The Correctional Records Technician reviews sentencing orders and converts sentence lengths into calendar dates for parole eligibility, transfer to a less restrictive facility, and release. The role calculates and applies statutory good time, time already served, and meritorious time. It establishes and maintains inmate case files, prepares identification files for inmate escorts, and uses automated information systems to manage and report data. The position verifies the absence of outstanding charges, warrants, or capiases before inmate release; responds to inquiries from inmates, relatives, courts, law enforcement, attorneys, and counselors; and may testify in court using information from inmate case histories. It also serves out-of-state warrants, explains related rights and options, explains bail terms and obtains inmate signatures, reviews legal documents for accuracy and compliance, and prepares reports. Applicants must be legally authorized to work in the United States. Hiring is conditional on a satisfactory criminal background check, pre-employment drug testing, and a baseline two-step tuberculin skin test. This classification is covered by a collective bargaining agreement. New hires must attend Statewide New Employee Orientation on their first day. The State of Delaware is an Equal Opportunity employer and provides accommodations for applicants with disabilities.

Requirements

Six months' experience in document processing, including reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures; resolving deficiencies; and tracking and monitoring activities.
Six months' experience in record keeping, including maintaining, filing, tracking, and retrieving physical, electronic, and digital documents, reports, or other information.
Coursework, training, and/or work experience in math, such as addition, subtraction, multiplication, division, percentages, or decimals.
Coursework, training, and/or work experience using an automated information system to enter, update, modify, delete, retrieve or inquire, and report on data.
Legal authorization to work in the United States.
Satisfactory criminal background check as a condition of hire.
Pre-employment drug testing after a conditional offer.
Pre-employment baseline two-step tuberculin skin test after a conditional offer.

Responsibilities

Verify and review sentencing orders and translate sentence lengths into calendar dates for parole, transfer to a less restrictive facility, and release from custody.
Calculate and apply statutory good time, time already served, and meritorious time to reduce sentences.
Establish and maintain inmate case files containing classification data, conduct information, confidential information, legal documents, and other data.
Prepare identification files for Correctional Officers escorting inmates outside the institution.
Use automated information systems to enter, update, modify, delete, retrieve, inquire about, and report data.
Verify that there are no outstanding charges, warrants, or capiases before inmate release.
Answer inquiries from inmates, relatives, court personnel, police agencies, attorneys, and counselors.
Testify in court using information from an inmate's case history file.
Serve out-of-state warrants and explain legal rights and options pertaining to the warrant.
Explain bail terms and conditions to inmates and obtain their signatures agreeing to those terms.
Review legal documents for completeness, accuracy, and compliance with state and federal laws.
Prepare various reports.