Correctional Identification And Records Specialist 1

State of Connecticut•East Lyme, CT

2d•Onsite

About The Position

The Connecticut Department of Correction is seeking a Correctional Identification And Records Specialist 1 for York Correctional Institution in East Lyme, Connecticut. The role performs a full range of tasks involving inmate identification, record keeping, offender-file management, and sentence calculation at a maximum-security correctional facility. It involves frequent interaction with court systems, law enforcement agencies, and the public, and requires handling sensitive and confidential information while providing administrative support within the facility. This is a full-time, in-office position scheduled Monday through Friday, 2:30 p.m. to 11:00 p.m. The position is within the Department of Correction’s Offender Classification and Population Management/Sentence Calculation and Interstate Management Unit. Incumbents may be exposed to some risk of injury or assault by inmates. A background investigation is conducted before candidates are certified for permanent appointment. A high school diploma or GED may be required by the time of permanent appointment.

Requirements

Four years of clerical work experience. College training may substitute for general experience at 15 semester hours per one-half year, up to a maximum of two years.
Two years of the required general experience must have involved maintaining a complex clerical processing service with statewide impact and directly assisting members of the general public. For state employees, this experience is interpreted at the Processing Technician level.
Incumbents may be required to possess a high school diploma or GED by the time of permanent appointment.
A background investigation will be conducted before candidates are certified for permanent appointment.
Considerable knowledge of high-volume records-management methods and techniques.
Knowledge of relevant agency policies and procedures and of relevant state and federal laws, regulations, statutes, legal decisions, and opinions concerning sentence-time calculations.
Interpersonal, oral communication, and written communication skills; skill in performing arithmetical computations.
Ability to understand and interpret statutes and regulations concerning sentence calculation; maintain inmate/offender records; prepare reports; organize data for entry into shared database systems; and use computer software.

Nice To Haves

Experience managing highly sensitive personal, legal, or institutional data in strict compliance with state and federal privacy regulations.
Experience performing arithmetical computations.
Experience executing time-sensitive workflows with minimal direct supervision.
Experience communicating highly sensitive, time-critical information to courts, legal professionals, and fellow staff.
Experience using enterprise software and databases in a fast-paced, regulated environment.

Responsibilities

Maintain accurate, highly confidential inmate/offender identification and facility or parole records, including sentence tabulations.
Develop and maintain contacts with Connecticut court-system staff and law enforcement agencies regarding matters related to individual inmates and their sentences.
Calculate sentences for parole and discharge eligibility, including good-time commutations and other adjustments.
Oversee issuance of notices concerning inmate/offender release and discharge, furloughs, and transfers to authorized recipients.
Oversee compilation and editing of each inmate/offender’s criminal records through correspondence and communication with the FBI, State Police Bureau of Investigations, and other law enforcement agencies.
Assign and review unit work for accuracy and thoroughness.
Assist in compiling current statistical data concerning inmates/offenders and preparing monthly and annual statistical reports.
Perform related duties as required.