CORRECTIONAL RECORDS TECHNICIAN I

Arizona Department of Administration • Tucson, AZ

2d • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry is seeking a Correctional Records Technician I for the Arizona State Prison Complex (ASPC) – Tucson. The role checks daily arrivals for future release dates, completes appropriate forms, and maintains a tentative release list to ensure inmates are released as required by law and ADCRR policy.

The position handles inmate records and release eligibility, processes related legal and administrative documentation, coordinates with internal and external authorities, and supports accurate sentence-time calculations. The role also requires attending staff meetings and mandatory training, driving on state business, and performing other duties appropriate to the assignment. Employment is contingent on passing a background investigation and drug test; employees must also complete TB testing and E-Verify requirements.

Requirements

• Knowledge of Arizona Revised Statutes and ADCRR policies and procedures governing releases, detainers, and warrants.
• Knowledge of automated and manual filing systems for inmate records, work management, and leadership and training practices and procedures.
• Knowledge of English grammar, spelling, and punctuation.
• Knowledge of personal computers and software, including MS Word and ACIS.
• Knowledge of mathematics and interpreting court documents and legal terminology.
• Skill in interpreting, analyzing, and applying Arizona Revised Statutes, rules and regulations, and ADCRR policies and procedures as they apply to offender time calculations.
• Skill in interpreting and analyzing court legal documents and understanding legal terminology.
• Verbal and written communication, interpersonal relations, customer service, attention to detail, ACIS operation and use, and normal office practices.
• Ability to comprehend complex policies, procedures, and department systems; understand and comply with verbal and written instructions; and perform complex mathematical calculations accurately.
• Ability to understand legal terminology, retain and apply acquired knowledge, audit manual and automated systems, and learn and adhere to ADCRR policies and procedures.
• Ability to interact professionally with employees and the public and work in a prison environment.
• If driving on state business, possess and retain a current, valid, class-appropriate driver’s license, complete required training and driver-record checks, and maintain an acceptable driving record; personally owned vehicles used for state business must have required liability insurance.
• Pass a pre-employment background investigation and drug test.
• Complete TB testing during New Employee Orientation and annually thereafter.
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Experience interpreting court documents and legal terminology is preferred.
• Work history involving legal documentation and experience with ACIS are preferred.

Responsibilities

• Verify release eligibility in accordance with applicable state statutes, policies, and procedures before an offender’s release.
• Process release paperwork and notify appropriate authorities about pending release dates.
• Arrange transportation to approved placement.
• Coordinate parole hearings and process documents.
• Process sex offender registration and notification forms in cooperation with the Arizona Department of Public Safety and ADCRR’s Sex Offender Coordination Unit.
• Process commitment paperwork for the Arizona State Hospital as necessary.
• Answer staff questions regarding inmate records and the application of sentencing and release eligibility.
• Review, verify, and enter data in the ACIS system to determine accuracy and identify problems.
• Correct inaccurate data to ensure ACIS uses the correct methodology for time computation.
• Analyze and interpret court orders, documents, and commitments to ensure legal accuracy concerning inmate sentences and acceptance of commitments to ADCRR.
• Process ICE detainers and prepare inmates for pickup by ICE.
• Ensure ICE hearings are set and act as liaison between Central Office, ICE, and the units.
• Attend staff meetings and all mandatory trainings.
• Drive on state business.
• Perform other duties appropriate to the assignment.

Benefits

• Vacation and sick days, with 10 paid holidays per year.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
• Affordable insurance options including medical, dental, life, short-term disability, and long-term disability.
• Retirement program through the Arizona State Retirement System (ASRS); enrollment eligibility becomes effective after 27 weeks of employment.
• Optional deferred compensation plans and credit union membership.
• Wellness program.
• Incentivized commuter club and public transportation subsidy program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed