Records Specialist

Bernalillo County•Albuquerque, NM

About The Position

Under general supervision, the Records Specialist performs administrative support for the Legal Department, including records management, public records requests, and maintenance of official records. The role plans and coordinates Inspection of Public Records Act (IPRA) requests and activities, serves as the County’s central records custodian and IPRA liaison, and helps ensure that records and request responses comply with applicable laws and policies. The position also supports training on records management, IPRA, and the Open Meetings Act; maintains official records and archives; and assists with information requests and codification of County resolutions and ordinances. The position may handle sensitive or confidential information. Duties are performed indoors in a temperature-controlled environment, on generally dry, even surfaces, with minimum supervision.

Requirements

High school diploma or GED.
Two years of related work experience in business administration, library science, customer service, inventory control, records management, or a related field; an equivalent combination of education and/or experience may be considered.
Successfully complete the post-offer employment medical examination and background investigation.
Comply with County safety guidelines.
Complete required FEMA training assigned to the position.
Complete required supervisor classes if applicable.

Responsibilities

Perform audits to ensure accuracy.
Establish and maintain official documents and records in manual and electronic files.
Ensure records and official documents are maintained and disseminated in accordance with County, State, and Federal laws and records-retention policies and procedures.
Act as a liaison between the department and other agencies.
Plan, organize, and coordinate IPRA requests and activities; serve as the County’s central records custodian and ensure requests are distributed and handled in accordance with State law.
Participate in developing and implementing IPRA goals, objectives, policies, and priorities, and recommend and implement related procedures.
Serve as the central IPRA liaison with County departments, divisions, outside agencies, and the public; recommend resolutions to sensitive and controversial issues.
Liaise between the County Council and County Legal Department to compile new and amended resolutions and ordinances for codification with American Legal Publishing.
Maintain and review official County records and archives for accuracy.
Research and respond to information requests and inquiries from County departments, divisions, outside agencies, and the public.
Provide and coordinate IPRA and Open Meetings Act training for County departments and divisions in accordance with State and County laws.
Respond to public inquiries received through the Next Request Portal and provide information within the area of assignment.
Attend professional group meetings and keep abreast of trends and innovations in the field of public records.
Assist with compliance with the Open Meetings Act.
Assist with developing records-management training materials and scheduling and coordinating training sessions.
Maintain confidentiality when handling sensitive or confidential records and information.