Records Specialist

Bernalillo County•Albuquerque, NM

1d•$19 - $27

About The Position

The Records Specialist, with the working title IPRA Technician, performs administrative support for the Legal Department’s records management programs, public records requests, and maintenance of official records. Under general supervision, the role coordinates Inspection of Public Records Act (IPRA) requests and activities, acts as the County’s central records custodian and liaison, and helps ensure that public records are distributed in compliance with state law. The position also supports records-management training, IPRA and Open Meetings Act compliance, and the maintenance and codification of official County documents. Work may involve sensitive or confidential information. Essential duties are performed indoors in a temperature-controlled environment, typically on a dry, even surface, with minimum supervision.

Requirements

High school diploma or GED.
Two years of related work experience in business administration, library science, customer service, inventory control, records management, or a related field; an equivalent combination of related education and/or experience may be considered.
Successfully complete the post-offer employment medical examination and background investigation.
Comply with County safety guidelines.
Complete required FEMA training as assigned to the position.
Complete required supervisor classes, if applicable.

Responsibilities

Perform audits to ensure accuracy.
Establish and maintain official documents and records in appropriate manual and computerized files.
Ensure records, files, and official documents are maintained and disseminated in accordance with County, State, and Federal laws and records-retention policies and procedures.
Act as a liaison between the department and other agencies.
Plan, organize, and coordinate the County Office’s IPRA requests and activities; serve as the central records custodian and ensure compliance with state law.
Participate in developing and implementing IPRA goals, objectives, policies, and priorities; recommend and implement resulting policies and procedures.
Serve as the central IPRA liaison with County departments, divisions, outside agencies, and the public, and recommend resolutions to sensitive or controversial issues.
Liaise between the County Council and County Legal Department to compile new and amended Resolutions and Ordinances for codification with American Legal Publishing.
Maintain and review official County records and archives for accuracy.
Research and respond to information requests and inquiries from County departments, divisions, outside agencies, and the public.
Provide and coordinate IPRA and Open Meetings Act training for County departments and divisions; assist with developing training materials and coordinating training sessions.
Respond to public inquiries received through the Next Request Portal and provide information within the area of assignment.
Attend professional group meetings and stay current on trends and innovations in the field of Inspection of Public Records.
Assist with compliance with the Open Meetings Act.
Maintain confidentiality when handling sensitive or confidential records, plans, documents, or decisions.