Records Specialist/Open Records

City Of Woodstock, Ga•Woodstock, GA

13h

About The Position

The Records Specialist is responsible for the day-to-day handling of open records and performs clerical and administrative work supporting law enforcement activities. The position operates the Georgia Crime Information Center (GCIC) data information system and may operate the National Crime Information Center (NCIC) system. It processes and assigns open records requests from the public, other agencies, and the private sector; monitors Just FOIA; and provides police-related information to officers, the public, and governmental agencies. The role also supports records coordination, communications, data entry, reporting, cashiering, scheduling, training documentation, and records validation. The position requires availability for assigned shifts, including evenings and weekends, and for scheduled on-call status.

Requirements

High school diploma or equivalent; preferably supplemented by two years of college in law enforcement, criminal justice, or paralegal studies.
Two years of related work experience, or an equivalent combination of education and experience.
Valid State of Georgia driver's license and satisfactory motor vehicle record.
Valid State of Georgia Notary Public Commission, or ability to obtain one after hire.
GCIC certification.
At least 18 years old at the time of employment.
Pass a background check and have no felony convictions or disqualifying criminal histories within the past seven years.
Ability to read and write English.
Knowledge of modern law enforcement principles, procedures, techniques, and equipment.
Skill in communicating verbally and in writing, using computers and MS Office including Word, and providing customer service.
Ability to learn applicable laws, ordinances, and department rules and regulations; establish and maintain effective working relationships; follow verbal and written instructions; learn the City's geography; perform basic arithmetic; and multitask in a demanding work environment.

Nice To Haves

National Crime Information Center (NCIC) entry-level certification.
Bilingual capabilities.
Two years of college in law enforcement, criminal justice, or paralegal studies.

Responsibilities

Coordinate police records with the Police Department and other levels of the criminal justice administration system.
Record and file citations, maintain report files, and prepare arrest jackets.
Prepare correspondence and maintain records.
Receive, log, and index incoming filings, citations, and complaints.
Respond to counter, telephone, and written inquiries.
Assist with receipting, depositing, and accounting for fines, forfeitures, and other receipts; count, confirm, and prepare cash for deposit.
Receive officers’ requests for specific information, follow up, and relay information to them, including providing information to officers in the field.
Provide police-related information to the public and governmental agencies.
Receive incoming calls, determine their nature and urgency, and coordinate an appropriate response.
Serve as the departmental backup to the Terminal Agency Coordinator (TAC).
Enter data, generate law enforcement management system reports, and operate the GCIC system; may operate the NCIC system.
Assist with scheduling appointments and meetings, making reservations, and arranging conferences.
Assist in preparing reports and records.
Review and ensure the accuracy of CJIS system entries and validate driver and criminal history checks.
Liaise with other agencies and the GCIC.
Assist in maintaining the departmental GCIC/NCIC services training program and prepare GCIC and NCIC audit documentation.
Maintain GCIC/NCIC certification and recertification records.
Maintain and validate records, including wanted persons, stolen vehicles, stolen guns, stolen articles, and missing persons.
Monitor Just FOIA and process and assign open records requests.
Perform other duties as assigned.