Health Records Specialist

Caron Treatment Centers•Wernersville, PA

10h•Onsite

About The Position

Join a team where your work truly makes a difference. For nearly 70 years, Caron Treatment Centers has helped individuals and families find hope, healing, and lasting recovery through compassionate, evidence-based addiction and behavioral healthcare. At Caron, employees are supported with opportunities to learn, grow, and build meaningful careers, along with competitive pay, comprehensive benefits, generous paid time off, tuition reimbursement, and a 401(k) plan. We’re proud to foster a supportive, collaborative workplace where employees feel valued and connected to our mission. That commitment has earned Caron multiple national and regional Top Workplace recognitions, including being named a USA TODAY Top Workplace for 2026. Join us to build a career with purpose, growth, and impact at Caron.

Requirements

High School education or equivalency.
Must be able to demonstrate the ability to transcribe 50 words per minute.
Must have strong spelling and grammatical skills.
Must be able to demonstrate an understanding of basic computer skills.
Must be able to follow directions well.
Must be committed to delivering professional customer service.
Must be able to handle multiple tasks.
Must be detail oriented.

Nice To Haves

1 year of health records experience is preferred.
1 year of work experience in an office, preferably a healthcare setting.
If in recovery, 2 year of continuous sobriety is preferred.

Responsibilities

Proofread, review and edit, as necessary, dictation submitted through the “voice to text” dictation software
Data entry of family assessments and letters for patients or Caron staff.
Prepare unit reports of unclosed records and notify staff of needed documentation/signatures.
Responsible for completion/closing of electronic records in accordance with established guidelines.
Ensure that all documents, notes, and records are completed according to standards.
Scan documents into electronic records.
Handle external and internal calls or requests for Protected Health Information and medical records. This includes processing/printing of records.
Release of Protected Health Information with proper authorization.
Proofread and mail Discharge Summaries to referrals, physicians, aftercare providers, etc., within established timeframes.
Record Protected Health Information sent outside of the organization in the Health Records Management Contact Log and/or HIPAA Disclosures Log.
Run reports of all Routine and Routine with Exception discharges and mail Routine Discharge Letters.
Research returned mail and update information in the database.
Complete and submit patient forms including disability, educational, FMLA, and leave of absence in coordination with other Caron departments in accordance with established guidelines.
Process legal matters regarding PHI including power of attorney, subpoena, court order, and Marchman Act documents received, as well as requests from probation/parole departments, state and federal agencies, judges, and attorneys.