Records Manager
About The Position
The Records Manager leads the student records team and oversees the student records function, ensuring student information is handled accurately, completely, and confidentially. The role manages and trains staff, maintains compliance with relevant regulations and database requirements, and supports students with records, scheduling, and related services. The Records Manager also coordinates audits, reporting, expense reconciliation, and student accountability while working closely with other departments and responding to inquiries from the Department of Labor and company officials.
Requirements
- High school diploma or equivalent.
- Strong computer skills, including proficiency with spreadsheet and word-processing applications.
- Excellent written and verbal communication skills.
- Ability to motivate and manage a team.
- Sound judgment and problem-solving skills.
- Commitment to confidentiality, accuracy, and adherence to regulatory requirements.
Nice To Haves
- Degree or certification from an accredited program.
- At least two years of supervisory experience in records management, administrative support, or electronic records.
Responsibilities
- Maintain the integrity and confidentiality of student data in accordance with established guidelines and procedures.
- Train and supervise staff, fostering a motivated and accountable team.
- Plan, schedule, and manage the Student Records function, including statistical analyses and report submissions.
- Oversee compliance with OASIS and CIS database programs and serve as a backup contact for CIS management.
- Ensure records files are audited weekly and monthly for accuracy.
- Assist students with pay, allowances, leave, scheduling, and transportation matters.
- Reconcile government-provided travel expenses in accordance with Department of Labor guidelines.
- Serve as the Center’s Accountability Officer by monitoring student attendance and accountability documentation.
- Work with other departments and respond promptly to inquiries from Department of Labor and company officials.
- Provide ongoing staff training and development, supporting quality and continuous improvement.
- Ensure student interactions reflect respect and accountability, and address student needs professionally.
- Perform additional duties as assigned by Center leadership.
Benefits
- Opportunities for professional growth.
- Collaborative work environment.
- Opportunity to make a tangible difference in the lives of students.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
High school or GED
