Lease Records Manager

Avisto Mangement•Houston, TX

About The Position

The Lease Records Manager leads daily Lease Records and Lease & Title operations and client delivery across assigned client portfolios. This people-leader role oversees accurate and timely management of lease documentation, contractual obligations, ownership and acreage data, reporting, and land-system records. The Manager develops team members, balances workloads and deadlines, reviews escalated lease and title matters, strengthens process consistency, and serves as a key client contact while supporting data integrity, regulatory compliance, and responsive service. The role leads and develops Lease & Title Technicians, Lease & Title Analysts, and senior technical contributors; manages workload and delivery; and oversees lease-record review, entry, interpretation, maintenance, reporting, and controls. The Manager resolves escalated issues, supports clients, improves processes, ensures compliance with applicable requirements and procedures, and oversees effective use of land systems and software. The position also supports system changes, conversions, client onboarding, special projects, cross-functional work, and business development. PetroLedger describes a multi-client professional-services environment offering exposure to different clients, operating environments, systems, asset structures, and business challenges. The company emphasizes collaboration, accountability, client service, inclusion, and continued employee development. Hybrid and remote work opportunities may be available for eligible roles based on client and business needs.

Requirements

In-depth knowledge of lease records, contracts, mineral ownership structures, lease obligations, title documentation, and land-administration practices.
Demonstrated people-leadership and team-development capability in a client-facing, deadline-driven environment.
Strong analytical, problem-solving, prioritization, and decision-making skills.
Ability to manage multiple client portfolios while maintaining accountability for service quality, controls, deadlines, and employee development.
Professional, client-focused communication and judgment to handle escalated or sensitive matters appropriately.
High proficiency in Microsoft Excel and land/accounting systems such as Quorum, PakEnergy, or comparable platforms.
Experience managing workload, capacity, projects, deadlines, and resources across multiple client portfolios.
Ability to coach, resolve conflicts, communicate with clients, improve processes, and collaborate cross-functionally.

Nice To Haves

7+ years of progressive Lease Records, Land Administration, lease/title, or closely related oil and gas experience preferred.
3+ years of formal people leadership, management, or significant team-lead experience preferred.
Bachelor's degree in Land Management, Energy Management, Business, Legal Studies, Accounting, Finance, or a related field preferred; directly related experience may be considered in lieu of a degree.
CPLTA, CPL, or comparable land/energy credential preferred but not required.

Responsibilities

Lead, coach, and develop Lease & Title Technicians, Lease & Title Analysts, and senior technical contributors through goal setting, feedback, performance management, training, and accountability.
Plan and delegate workloads, monitor team capacity and deadlines, and ensure accurate and timely delivery across assigned client portfolios.
Oversee the review, entry, interpretation, and maintenance of leases, contracts, acreage, ownership, obligations, and supporting documentation.
Ensure accurate interpretation and processing of monetary and non-monetary lease obligations and conditional language, and oversee related reporting and controls.
Review escalated lease, title, ownership, client, quality, and system issues and ensure appropriate resolution, documentation, and follow-through.
Serve as a key management contact for assigned clients, participate in meetings, review performance, align expectations, and resolve lease-related concerns.
Identify and implement best practices to improve workflow, lease-data accuracy, quality control, service delivery, and team effectiveness.
Ensure adherence to regulatory requirements, internal policy, client-specific procedures, and established land-administration standards.
Oversee use of land systems and software tools and support conversions, system changes, client onboarding, and special projects.
Partner with leadership and cross-functional teams and support business development by promoting PetroLedger services and contributing to new-client opportunities.
Perform other duties and strategic initiatives as assigned to support employees, leadership, and business needs.

Benefits

Medical, dental, and vision insurance with multiple plan options.
Company-paid life insurance and supplemental voluntary coverage.
401(k) retirement plan with employer match.
Paid Time Off (PTO).
Paid company holidays plus a floating holiday.
Paid parental leave.
Hybrid and remote work opportunities for eligible roles, based on client and business needs.
Training and professional development opportunities.
Employee recognition programs.
Opportunities to expand expertise, learn from experienced energy professionals, take on increasingly complex work, and build a path for continued career growth.