Records Clerk - Part-Time

City of Blue Springs•Blue Springs, MO

5d•Onsite

About The Position

The Records Clerk at the Blue Springs Police Department ensures reports are in order and accessible to police officers and the public. The role assists customers and processes reports and related records for Sunshine Law requests, liquor licenses, and private security applications. It also supports records management, background checks, report submissions, and the issuance of licenses and identification cards. The position requires a high school diploma or equivalent. Six months to one year of experience in basic bookkeeping, data entry, or a related field is preferred. The clerk must be able to pass the NIMS 100 and 700 series tests. Physical requirements include prolonged sitting, occasional walking, use of hands and fingers to operate or handle objects and equipment, reaching, close-up vision and focus adjustment, and occasionally lifting up to 25 pounds and carrying it 15 feet. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Requirements

High school diploma or equivalent.
Ability to operate general office equipment and computers.
Typing, filing, and data-entry skills.
Knowledge of general office procedures and Microsoft Office products.
Ability to communicate effectively and interact with the general public.
Ability to accomplish assigned tasks with minimum supervision.
Ability to pass the NIMS 100 and 700 series tests.
Ability to sit for prolonged periods, walk occasionally, use hands and fingers to operate or handle objects and equipment, reach with hands and arms, see close up and adjust focus, and occasionally lift up to 25 pounds and transport it 15 feet.
Ability to listen to normal conversation.

Nice To Haves

Six months to one year of experience in basic bookkeeping, data entry, or a related field.

Responsibilities

Review reports in Zuercher for accuracy and content.
Log subpoenas and distribute them to officers.
Duplicate reports for officers and the general public.
Answer phones and provide callers with information about reports; assist lobby customers with directions and contacts in the building.
Conduct individual background investigations for businesses and members of the public.
Help maintain the records management system master name file, verifying and updating names, addresses, dates of birth, and Social Security information in Zuercher.
Verify older reports and their content in Zuercher, completing required data entry when applicable.
Submit motor vehicle crash reports to the Statewide Traffic Accident Reporting System (STARS), maintained by the Missouri State Highway Patrol.
Accurately report crime data into the appropriate crime reporting system.
Issue private security licenses and liquor identification cards.
Provide background checks and letters for individuals and employers.
Enter A.I.R.S. information into the State DWITS system.
Maintain reports according to the State of Missouri Retention Schedule.