Records Clerk - Part-Time

City of Blue Springs•Blue Springs, MO

About The Position

The Records Clerk at the Blue Springs Police Department ensures reports are organized and accessible to police officers and the public. The role assists customers and processes reports for Sunshine Law requests, liquor license applications, and private security applications. Duties also include maintaining records-management information and meeting applicable State of Missouri retention requirements. The position requires a high school diploma or equivalent. Six months to one year of experience in basic bookkeeping, data entry, or a related field is preferred. Candidates must be able to pass the NIMS 100 and 700 series tests. The role involves office work and interaction with the public, with the ability to perform assigned tasks with minimum supervision.

Requirements

High school diploma or equivalent.
Ability to pass the NIMS 100 and 700 series tests.
Ability to operate standard office equipment and computers; type, file, and perform data entry.
Knowledge of general office procedures and Microsoft Office products.
Ability to communicate effectively and interact with the general public.
Ability to accomplish assigned tasks with minimum supervision.
Ability to sit for prolonged periods, listen to normal conversation, walk occasionally, and use hands and fingers to operate, handle, or feel objects, tools, or controls.
Ability to reach with hands and arms and to see close up and adjust focus.
Ability to occasionally lift up to 25 pounds and transport it 15 feet.

Nice To Haves

Six months to one year of experience in basic bookkeeping, data entry, or a related field.

Responsibilities

Review reports in Zuercher for accuracy and content.
Log subpoenas and distribute them to officers.
Duplicate reports for officers and the general public.
Answer phones and provide information about reports; assist lobby customers with directions and contacts throughout the building.
Conduct individual background investigations for businesses and members of the public.
Maintain the records-management system’s master name file and verify and update names, addresses, dates of birth, and Social Security information in Zuercher.
Verify older reports and their contents in Zuercher and complete necessary data entry when applicable.
Submit motor vehicle crash reports through the appropriate program to the Statewide Traffic Accident Reporting System (STARS), maintained by the Missouri State Highway Patrol.
Accurately report crime data in the appropriate crime-reporting system.
Issue private security licenses and liquor identification cards.
Provide background checks and letters for individuals and employers.
Enter A.I.R.S. information into the State DWITS system.
Maintain reports according to the State of Missouri Retention Schedule.