Records Clerk

CoreCivic • Youngstown, OH

6d

About The Position

The Records Clerk is responsible for maintaining, updating, and disposing of inmate/resident records and files. The role assembles files from all repositories, reviews records for compliance with policies, verifies and corrects file composition as needed, and prepares records for transfer or archiving. The clerk receives correspondence from courts, responds as necessary, verifies court bonds cover all sentences, and monitors case dispositions following court appearances. The position also involves contacting internal staff, local jurisdictions, and courts about record information; organizing and maintaining general and inmate/resident files in accordance with corporate policies and procedures; and safeguarding record confidentiality and security. The clerk maintains an up-to-date list of inmates/residents scheduled for discharge and processes parole certificates, letters of discharge, release authorizations, and release notifications.

Requirements

• High school diploma, GED certification, or equivalent.
• Valid driver's license.
• Must be at least 18 years of age.

Nice To Haves

• Experience in records management in a correctional institution or office.
• Proficiency in Microsoft Word, Excel, and other personal computer applications.

Responsibilities

• Maintain, update, and dispose of inmate/resident records and files.
• Assemble inmate/resident files from all repositories; review them for policy compliance; verify and correct file composition as needed; and prepare records for transfer or archiving.
• Receive court correspondence regarding inmates/residents and respond as necessary.
• Verify that court bonds fully cover inmates’/residents’ sentences and monitor case dispositions following court appearances.
• Contact internal staff, local jurisdictions, and courts regarding inmate/resident record information.
• Create and maintain organized, up-to-date general and inmate/resident files, including sorting, labeling, filing, and retrieving records in accordance with corporate policies and procedures.
• Maintain the confidentiality and security of records.
• Maintain an up-to-date list of inmates/residents scheduled for discharge.
• Process parole certificates, letters of discharge, release authorizations, and release notifications.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED