Records Clerk

CoreCivic•Olney Springs, CO

14h

About The Position

The Records Clerk maintains, updates, and dispositions inmate/resident records and files in an institutional, secure setting. The role assembles and reviews files for policy compliance, verifies and corrects file composition, and prepares records for transfer or archiving. It receives court correspondence, responds as needed, checks that court bonds cover applicable sentences, and monitors case dispositions after court appearances. The clerk also contacts internal staff, local jurisdictions, and courts about records; maintains organized general and inmate/resident files in accordance with company policies and procedures; and safeguards the confidentiality and security of records. The position maintains a current list of inmates/residents scheduled for discharge and processes parole certificates, discharge letters, release authorizations, and release notifications.

Requirements

High school diploma, GED certification, or equivalent.
Valid driver’s license.
Must be at least 18 years of age.

Nice To Haves

Experience in records management in a correctional institution or office.
Proficiency in Microsoft Word, Excel, and other personal computer applications.

Responsibilities

Assemble inmate/resident files from all repositories.
Review records for compliance with policies and verify and correct file composition as needed.
Prepare records for transfers or archiving.
Receive court correspondence and respond as necessary.
Verify that court bonds fully cover inmates’/residents’ sentences and monitor case dispositions following court appearances.
Contact internal staff, local jurisdictions, and courts regarding inmate/resident record information.
Create and maintain organized, up-to-date general and inmate/resident files, including sorting, labeling, filing, and retrieving records according to company policies and procedures.
Maintain the confidentiality and security of records.
Maintain an up-to-date list of inmates/residents scheduled for discharge.
Process parole certificates, letters of discharge, release authorizations, and release notifications.