Records Clerk

Core Civic • DILLEY, TX

1d

About The Position

The Records Clerk is responsible for maintaining, updating, and disposing of inmate/resident records and files in an institutional, secure setting. The role includes assembling, reviewing, verifying, correcting, organizing, filing, retrieving, transferring, and archiving records in accordance with applicable corporate policies and procedures while maintaining confidentiality and security. The clerk also handles court correspondence and record-related communications, monitors case dispositions, and processes discharge and release documentation.

Requirements

• High school diploma, GED certification, or equivalent.
• Valid driver’s license.
• Must be at least 21 years of age.

Nice To Haves

• Experience in records management in a correctional institution or office.
• Proficiency in Microsoft Word, Excel, and other personal computer applications.

Responsibilities

• Assemble inmate/resident files from all repositories and review records for compliance with policies.
• Verify and correct the composition of inmate/resident files, and prepare records for transfers or archives as appropriate.
• Receive correspondence from courts regarding inmates/residents and respond as necessary.
• Verify that court bonds received fully cover inmates’/residents’ sentences and monitor case dispositions following court appearances.
• Contact internal staff, local jurisdictions, and courts regarding inmate/resident record information.
• Create and maintain organized, up-to-date general and inmate/resident files, including sorting, labeling, filing, and retrieving records in accordance with corporate policies and procedures for file setup, composition, retention, and storage.
• Maintain the confidentiality and security of records.
• Maintain an up-to-date list of inmates/residents scheduled for discharge.
• Process parole certificates, letters of discharge, release authorizations, and release notifications.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED