Records Clerk

CoreCivic • Eloy, AZ

2d

About The Position

The Records Clerk maintains, updates, and disposes of inmate/resident records and files in a secure institutional setting. The role assembles records from repositories, reviews files for policy compliance, corrects file composition as needed, and prepares records for transfer or archive. The clerk receives court correspondence, responds as necessary, verifies that court bonds cover all sentences, monitors case dispositions after court appearances, and contacts internal staff, local jurisdictions, and courts about record information.

The position also creates and maintains organized general and inmate/resident files in accordance with corporate policies and procedures for file setup, composition, retention, and storage. The clerk safeguards the confidentiality and security of records, maintains an up-to-date list of residents scheduled for discharge, and processes parole certificates, discharge letters, release authorizations, and release notifications.

Requirements

• High school diploma, GED certification, or equivalent.
• Valid driver’s license.
• Must be at least 18 years of age.

Nice To Haves

• Experience in records management in a correctional institution or office.
• Proficiency in Microsoft Word, Excel, and other personal computer applications.

Responsibilities

• Assemble inmate/resident files from all repositories.
• Review records for compliance with policies and verify and correct file composition as necessary.
• Prepare records for transfer or archiving.
• Receive court correspondence regarding inmates/residents and respond as necessary.
• Verify that court bonds fully cover inmates’/residents’ sentences.
• Monitor the disposition of cases following court appearances.
• Contact internal staff, local jurisdictions, and courts regarding inmate/resident record information.
• Create and maintain organized general and inmate/resident files, including sorting, labeling, filing, and retrieving records in accordance with corporate policies and procedures.
• Maintain the confidentiality and security of records.
• Maintain an up-to-date list of inmates/residents scheduled for discharge.
• Process parole certificates, letters of discharge, release authorizations, and release notifications.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED