Records Clerk

Core Civic • Youngstown, OH

8d

About The Position

The Records Clerk is responsible for maintaining, updating, and disposing of inmate/resident records and files. The role involves assembling and reviewing records for compliance, correcting file composition, and preparing records for transfer or archiving. The clerk also processes court correspondence, monitors case dispositions, maintains organized and secure files, and prepares discharge and release documentation.

Requirements

• High school diploma, GED certification, or equivalent.
• Valid driver’s license.
• Must be at least 18 years of age.

Nice To Haves

• Experience in records management in a correctional institution or office.
• Proficiency in Microsoft Word, Excel, and other personal computer applications.

Responsibilities

• Assemble inmate/resident files from all repositories and review records for compliance with policies.
• Verify and correct the composition of inmate/resident files, and prepare records for transfers or archives as appropriate.
• Receive court correspondence regarding inmates/residents and respond as necessary.
• Verify that court bonds fully cover inmates’/residents’ sentences and monitor case dispositions following court appearances.
• Contact internal staff, local jurisdictions, and courts regarding inmate/resident record information.
• Create and maintain organized, up-to-date general and inmate/resident files by sorting, labeling, filing, and retrieving records in accordance with corporate policies and procedures.
• Maintain the confidentiality and security of records.
• Maintain an up-to-date list of inmates/residents scheduled for discharge.
• Process parole certificates, letters of discharge, release authorizations, and release notifications.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED