Recording Clerk I

Collier County Clerk of the Circuit Court•Naples, FL

5d•Onsite

About The Position

The Recording Clerk I provides high-quality customer service to internal and external customers in recording, cashiering, indexing, verifying official records, marriage licensing, passport acceptance, and tax deeds. The role supports the Collier County Clerk of the Circuit Court and Comptroller Office’s mission of serving the citizens of Collier County and promoting accountability, transparency, and public trust. The position assists the public and outside agencies in person, by telephone, and through internet inquiries. Work includes processing recording documents and payments; conducting official-record searches and preparing certificates and correspondence; accepting passport applications; processing marriage applications and licenses; and administering tax deed applications and auctions. This is an on-site position.

Requirements

High school diploma or GED equivalent.
Knowledge of Florida Statutes and Department of Revenue rules pertinent to the assigned area or areas.
Knowledge of legal documents recorded, recording requirements, and indexing rules.
Knowledge of office procedures, methods, and equipment.
Knowledge of cashiering operations, collection documentation, and procedures.
Knowledge of Clerk’s programs, functions, departments, and services to appropriately respond to service requests.
Knowledge of Clerk record-keeping systems, practices, and procedures.
Knowledge of U.S. Department of State guidelines for passport acceptance.

Responsibilities

Assist the public and outside agencies in person and by telephone, explaining recording fees and services.
Receive deeds, mortgages, affidavits, satisfactions, liens, and other documents for recording; verify their accuracy, completeness, and appropriateness before processing.
Record the time and date, assign file numbers, ensure documentary stamps are affixed, and issue payment receipts.
Transfer liens to security and accept payments into the Clerk’s Registry.
Respond to official-record inquiries in person, by telephone, and through the internet; conduct searches using online images and microfilm.
Prepare Clerk’s certificates and correspondence in response to public requests.
Accept passport applications for the U.S. Department of State in accordance with passport acceptance rules and regulations; prepare transmittals and send original applications to the Department daily.
Process marriage applications, issue marriage licenses, solemnize marriage ceremonies, complete and record marriage certificates, and provide certified copies.
Send original marriage certificates to the Florida Department of Vital Statistics monthly in accordance with Florida Statutes.
Process tax deed applications and prepare files, legal notices, mailings, sheriff services, tax deeds, and disbursement requests.
Schedule and conduct public tax deed auctions, collect and receipt fees and sale proceeds.
Perform other duties as assigned.