(Hiring) Law Firm (Receptionist)

Viper Staffing Services•Los Angeles, CA

11d•Onsite

About The Position

We are seeking a dedicated and professional Receptionist for a reputable law firm specializing in Farsi-language services. The ideal candidate will serve as the first point of contact for clients and visitors, ensuring a welcoming and efficient front desk operation. This role requires excellent communication skills, strong organizational abilities, and proficiency in managing administrative tasks. The successful applicant will play a vital role in maintaining smooth office operations, supporting client interactions, and representing the firm with professionalism and courtesy. This paid position offers an opportunity to contribute to a dynamic legal team while developing valuable administrative skills. We welcome candidates who are organized, personable, and eager to support our firm's success through excellent front desk service.

Requirements

Bilingual proficiency in Farsi and English is essential for effective communication with clients and team members
Proven experience in office management within a professional environment, preferably a law firm or similar setting
Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel) and general computer skills
Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
Exceptional phone reception skills with knowledge of multi-line phone systems and phone etiquette
Demonstrated clerical experience including filing, proofreading, typing, and document management
Outstanding customer service skills with the ability to communicate clearly and professionally
Ability to handle administrative tasks such as scheduling, client communication, and office support confidently
Attention to detail in proofreading documents and maintaining accurate records
Effective time management skills to prioritize workload and meet deadlines consistently

Responsibilities

Greet clients and visitors warmly, providing exceptional customer service and ensuring a positive first impression
Answer multi-line phone systems promptly, professionally, and courteously, directing calls appropriately
Manage incoming calls with proper phone etiquette, taking messages or transferring calls as needed
Handle clerical duties including filing, data entry, proofreading documents, and maintaining organized records
Assist with office management tasks such as scheduling appointments, managing calendars, and coordinating meetings
Support client communication by providing information clearly and responding to inquiries efficiently
Maintain accurate documentation of correspondence and client files in accordance with firm procedures
Utilize Microsoft Office applications (Word, Excel) to prepare documents, reports, and correspondence
Manage time effectively to prioritize tasks and ensure timely completion of administrative duties
Support personal assistant responsibilities when required, including managing schedules and handling confidential information