Receptionist

Snell & Wilmer Business Professional Openings•Tucson, AZ

14h•Onsite

About The Position

Snell & Wilmer is hiring a Receptionist for its Tucson office. The role provides front-desk and administrative support in a friendly, fast-paced office environment, requiring the ability to handle day-to-day challenges while adjusting to multiple demands and priorities. The schedule is Monday through Friday, 8:30 a.m. to 5:00 p.m., in the office. The position may involve physical tasks such as walking with a food cart, bending, lifting, and standing.

Requirements

At least 2 years of experience in an office professional environment.
Professional appearance, enthusiastic attitude, and clear, courteous telephone voice.
Ability to communicate clearly, tactfully, and professionally with lawyers, employees, and office visitors.
Excellent time-management skills and a demonstrated ability to meet deadlines.
Ability to work under pressure, respond quickly to changing demands, and work independently as well as part of a team.
Proactive problem-solving skills and the ability to provide thoughtful solutions.
Basic computer skills and proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
Ability to walk with a food cart, bend, lift, stand, and lift or carry up to 25 pounds.

Responsibilities

Answer a multi-line phone system promptly and courteously, routing calls to the proper extensions across multiple office locations.
Document and communicate actions, irregularities, and ongoing needs to support continuity among the work team.
Assist visitors and promptly notify appropriate personnel of their arrival.
Escort or direct visitors and clients to conference rooms as appropriate.
Interact with visitors in a polite, friendly, and professional manner.
Monitor visitors and vendors for security purposes and follow security procedures.
Maintain conference rooms and administrative calendars.
Assist attorneys with tasks such as making outside reservations and scheduling couriers.
Deal professionally with internal and external clients at all levels.
Maintain confidentiality and demonstrate mature behavior and judgment in delicate situations.
Handle administrative tasks and duties.
Maintain a neat, organized appearance at the reception desk and surrounding areas to represent the Firm's professional image.
Assist with ordering, setup, and cleanup of supplies and catering as needed.
Multitask and prioritize to meet office needs.