Receptionist

Faegre Drinker • Des Moines, IA

6d • Hybrid

About The Position

Faegre Drinker has an opportunity for a Receptionist to work in our Des Moines office. You will be part of a dynamic team dedicated to providing a positive, professional, warm and engaging first impression of the firm for all clients, visitors, colleagues, and business partners. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients.

Requirements

• Ability to problem-solve
• Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)
• Ability to concentrate on tasks, make decisions and work calmly and effectively in a high-pressure, deadline-orientated environment
• Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
• Willingness to be flexible with time and adjust to a changing work environment
• Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation
• Ability to use sound judgment and discretion in dealing with highly confidential information
• Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations
• Experience working in a law firm or relevant prior professional office environment experience preferred
• Knowledge of office operations and functions
• Ability and willingness to work outside normal work hours when needed
• Experience with Microsoft Office Suite (Outlook, Word, PowerPoint and particularly Excel)
• Experience planning events or working with outside vendors

Responsibilities

• Answer and relay calls promptly; gather information and transfer calls appropriately
• Assign and audit access cards
• Maintain visitor calendar and welcome guests professionally
• Place and manage all food orders in accordance with food order guidelines
• Help maintain reception lobby, conference rooms, and client and guest beverage pantry
• Partner with Regional Office Administrator, Business Development & Marketing team and Events Planning team for office and client events
• Assist with providing onsite legal administrative support to attorneys as needed
• Maintain and reconcile firm credit card monthly
• Set-up all Teams, Zoom, and all cross-office video conference meetings.
• Special projects and other duties as assigned

Benefits

• Flexible working environment for work-life success
• Opportunity to participate in firm-sponsored volunteer events
• Wellness programming with personalized content and activities
• Professional environment and the opportunity to work with experts at the top of their fields
• Variety of health plan options, as well as dental, vision and 401(k) plans
• Generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed