Receptionist/Office Assistant

Astiva Health•Orange, CA

9d•Onsite

About The Position

The receptionist/Office Assistant plays a key role in creating a clean, organized, and welcoming workplace environment. This service-oriented professional supports daily operations by managing office facilities, supplies, and front office duties, with a strong focus on serving staff needs and enhancing employee experience.

Requirements

High School diploma or equivalent required
Previous experience in a receptionist or administrative role referred.
Proficiency in Microsoft Office suite (Word, Excel, Outlook) and other relevant software applications.
Strong communication skills, both verbal and written.
Excellent organizational and time management abilities.
Ability to multitask and prioritize tasks in a fast-paced environment.
Attention to detail and accuracy in data entry and recording keeping.
Customer-service orientated attitude with a professional demeanor.

Nice To Haves

additional education preferred

Responsibilities

Monitor and maintain office equipment; coordinate repairs and servicing as needed.
Manage inventory of office and break room supplies; proactively restock to ensure availability.
Organize and maintain supply storage areas for cleanliness and accessibility.
Perform light cleaning and tidying of shared spaces between scheduled janitorial services (e.g., wiping surfaces, restocking supplies, emptying recycling trash bins).
Coordinate with vendors for office maintenance, cleaning services, and equipment servicing.
Serve as the first point of contact for visitors and deliveries, ensuring professional and friendly front office experience.
Receive and distribute incoming mail, packages, and deliveries.
Set up conference rooms for meetings, including arranging furniture, technology, and materials.
Coordinate and set up company celebrations, employee recognition events, birthdays, and other office activities, including decorations, food, supplies, and cleanup.
Coordinate meal orders and catering for employees daily.
Maintain cleanliness and readiness of shared spaces such as conference rooms and break areas.
Assist with scheduling, calendar management, and meeting coordination.
Support internal communications related to facilities updates or office procedures.
Maintain records of supply orders, vendor contracts, and equipment maintenance logs.