Receptionist-Office Assistant

St. Joseph Catholic Church•Killeen, TX

10d•Onsite

About The Position

The Administrative Coordinator provides clerical and administrative support to the parish office and serves as a primary point of contact for parishioners, visitors, and the general public. The role includes welcoming visitors, responding to in-person and telephone inquiries, maintaining sacramental records, and supporting the parish’s daily administrative operations. The Office Assistant reports to the Administrative Assistant and works under general supervision, contributing input and assistance to office operations as appropriate. This is a ministry position at St. Joseph Catholic Church. Employees support and extend the Pastor’s ministry and are expected to uphold the philosophy of Catholic ministry and the parish mission in their professional and personal lives, model Catholic teachings, and participate in religious ceremonies, training, and reflection activities as directed. The position operates in a fast-paced parish environment where priorities, duties, and schedules may change. Evening, weekend, and occasional holiday work may be required. Regular exposure to Catholic religious ceremonies, prayer, and liturgical celebrations is expected. The position may involve use of personal or parish vehicles and travel within and outside the parish, including occasional overnight travel. Parish buildings and vehicles are tobacco-free, and employees must follow parish and diocesan policies, dress codes, and standards of conduct. Employment is at-will.

Requirements

High school diploma or GED recognized by the Texas Education Agency.
Bilingual English/Spanish, with proficiency in conversation and translation.
Must be a practicing Roman Catholic in good standing and attend Mass weekly.
Valid Texas driver’s license and reliable transportation.
Maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout employment.
Ability to provide excellent customer service and work effectively with clergy, staff, volunteers, and parishioners.
Proficiency with word processing, spreadsheet, and database software.
Ability to operate and maintain parish social media platforms and website content.
Strong verbal and written communication skills in English and Spanish.
Strong organizational, prioritization, and time-management skills.
Ability to maintain strict confidentiality, manage multiple tasks, meet deadlines, and follow verbal and written instructions.

Nice To Haves

Two years of full-time, wage-earning related work experience is preferred.

Responsibilities

Uphold the philosophy of Catholic ministry and the mission of St. Joseph Catholic Church, model Gospel values, and participate in religious ceremonies, training, and reflection activities as directed.
Greet visitors professionally and courteously; answer incoming calls, route them to appropriate staff, take accurate messages, and notify staff of visitors and confirmed appointments.
Provide parish registration forms and electronically register new parishioners; manage online notifications and ensure registration information is complete and accurate.
Forward online inquiries to the appropriate staff member, copying the Parish Business Administrator.
Conduct an initial review of bulletin drafts for accuracy and communicate corrections to the bulletin editor.
Maintain and update internal telephone lists and phone announcements.
Provide support and backup for other staff, and assist with projects and reports.
Order, track, receive, and store office supplies and notify requestors when supplies arrive.
Assist with preparation, communications, and arrangements for the annual Fest-of-All fundraiser.
Prepare weekly collection envelopes by Mass time, including usher signature pages.
Register individuals for baptism classes and respond to related inquiries; obtain and review baptismal applications, verify requirements, schedule baptism dates, and attend baptisms to confirm registered individuals are present.
Create sacramental certificates in the PDS system for Baptism, First Communion, Confirmation, and Matrimony; record sacraments in parish registers and notify the church of baptism of record when a sacrament is celebrated in the parish.
Sort and distribute incoming and outgoing mail.
Oversee updates to the homebound parishioner list and confirm priest visits as needed.
Monitor office equipment and notify the Administrative Assistant when ink, supplies, or maintenance are needed.
Cross-train to serve as an on-site EIM administrator as needed.