Receptionist/Executive Assistant

Amynta Group•New York, NY

2d•Onsite

About The Position

We are seeking a highly organized and proactive professional to serve as a central point of coordination for office operations and executive support. This role provides high-level administrative and operational assistance to senior leadership while ensuring the smooth day-to-day functioning of the office. Responsibilities include managing a broad range of administrative tasks such as coordinating meetings, supporting business operations, processing invoices, and maintaining office services. In addition, this position plays a key role in planning and executing internal events, administering program rewards, and providing backup support for mail processing. As a highly visible role, it requires strong organizational skills, keen attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment. This is a full-time, on-site position in our New York City office. Candidates with a background in financial services will be especially well-suited for this role, given the pace, complexity, and level of interaction with senior leadership.

Requirements

High school diploma or equivalent required
Minimum of 3+ years of experience supporting senior executives in an Executive Assistant or high-level administrative capacity, with demonstrated success executing responsibilities outlined in this role.
Strong executive-level organizational skills with the ability to prioritize, structure, and drive multiple workstreams in a dynamic environment.
Proven capability to manage complex, time-sensitive, and concurrent assignments with a high degree of accuracy and discretion.
Exceptional written and verbal communication skills, with the ability to effectively engage and influence stakeholders at all levels of the organization.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), with the ability to leverage tools to enhance efficiency and execution.
Demonstrated flexibility and responsiveness, including availability for occasional after-hours communication in support of business needs.

Nice To Haves

bachelor’s degree preferred
Candidates with a background in financial services will be especially well-suited for this role

Responsibilities

Serve as the first point of contact by answering phone calls and professionally greeting clients upon arrival, maintaining a friendly and service-oriented presence in person and over the phone.
Provide backup support to the Office Manager, including front desk coverage, mail handling, and processing of overnight shipments as needed.
Deliver day-to-day administrative support to executive leaders, including preparation of PowerPoint presentations, correspondence, calendar management, travel arrangements, and meeting coordination.
Coordinate conference room logistics, including setup and catering arrangements for meetings and events.
Process and maintain T&E expenses and business invoices in accordance with internal procedures.
Assist in planning and execution of employee engagement initiatives and client events.
Coordinate gifts within approved budgets and in alignment with the Code of Conduct.
Maintain working knowledge of company products, services, and promotions to support inquiries and deliver accurate information.
Retrieve and interpret information from internal systems to respond to inquiries clearly and effectively.
Research, prioritize, and independently resolve issues, determining appropriate next steps and escalating when necessary.
Support a variety of company processes and operational needs as requested.
Perform additional administrative and operational duties as assigned.