Receptionist/Administrative Assistant

Care Partners•Irvine, CA

13h•$23 - $25•Onsite

About The Position

The Receptionist/Administrative Assistant will be the first point of contact for the company. The ideal candidate will be friendly, professional, and highly organized, possessing excellent communication skills, a positive attitude, and the ability to multitask in a fast-paced environment. As the front-facing representative of the organization, the Receptionist plays a key role in creating a welcoming atmosphere for clients, visitors, and employees. At Care Partners At Home, we believe in making a meaningful difference in the lives of our clients and their families by providing compassionate, reliable, and personalized care services. We are a trusted leader in the home care industry, dedicated to creating an environment where clients feel supported, caregivers feel valued, and our team members thrive. Our mission is simple: to deliver exceptional care with heart. We pride ourselves on fostering a culture of collaboration, innovation, and professional growth. Whether it's empowering our caregivers, ensuring the highest standards of service for our clients, or supporting our team behind the scenes, we are united by our commitment to making care personal.

Requirements

High school diploma or equivalent; additional certification in Office Administration is a plus.
Proven work experience as a receptionist, front desk representative, or similar role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Customer service demeanor and a high degree of professionalism.
Ability to handle multiple tasks and remain calm under pressure.
Strong verbal and written communication skills with excellent interpersonal abilities.
Ability to maintain confidentiality and handle sensitive information.
Organized, detail-oriented, and capable of managing multiple tasks efficiently

Nice To Haves

Bilingual Spanish a plus
Experience working in a fast-paced corporate environment.
Familiarity with phone systems and visitor management tools.
Prior experience supporting executive-level staff.

Responsibilities

Serve as the first point of contact for clients, vendors, and visitors while providing professional customer service
Handle and qualify inbound sales inquiries and route calls through a multi-line phone system
Coordinate visitor access, security badges, conference room scheduling, and meeting preparation
Maintain a clean, organized, and professional reception and office environment
Manage incoming/outgoing mail, packages, deliveries, and distribute checks and correspondence
Provide administrative support including calendar management, travel coordination, and data entry for senior staff
Assist with internal meetings, office events, hospitality coordination, and executive/client visits
Monitor and maintain office, kitchen, and restroom supply inventory while coordinating vendor relationships
Manage employee equipment requests, onboarding equipment setup, and maintain equipment tracking records through IT systems
Design and order promotional materials for company events, home care outreach, college fairs, and marketing initiatives
Other duties as required