Receptionist/Administration Assistant
GardaWorld
•Onsite
About The Position
What matters most at GardaWorld Regina Branch is creating a welcoming and supportive environment for our employees. We are now looking for our next Full-Time Receptionist and Administrative Support, who will serve as the first point of contact for all employees working with GardaWorld. Qualified applicants will be eager to bring their customer service skills into a role where they can support our team and ensure smooth day-to-day operations, while providing excellent service to our employees.
Requirements
- Previous experience in a fast paced Receptionist role would be required
- Superior interpersonal and communication skills, both written and verbal
- Proficient use of various office-based software including Microsoft Office
- Must be tech savvy and have the ability to process emails and phone calls
- Excellent problem resolution, interpersonal and time management skills and be dedicated to consistently producing quality work
- Ability to multi-task and be flexible in a fast paced environment
- Ability to work between 0800 - 1600, Monday - Friday. Occasional weekend work might be required
- Ability to lift up to 50lbs., climb step ladders and be agile around the office when sorting heavy uniforms
- Professional deportment
Responsibilities
- Greet all visitors in a professional manner into the office. Direct and/or instruct visitors as required.
- Accept and field all incoming telephone calls and re-direct where required, answer inquiries take messages for all staff as appropriate
- Maintain security access on premises during normal working hours; enforcing use of the visitor logbook,
- Ask H&S screening questions and ensuring all personnel within the office are authorized and accounted for
- Maintain internal telephone directories and ensure they are up to date
- Sort and mail employee documentation as required. Maintain/update distribution lists as required
- Maintain and update employee filing as required
- Receive mail on a daily basis and distribute to office staff by organizing mail in appropriate mailbox. Post and drop-off at the end of each day
- Responsible to ensure that all courier packages are gathered, addressed, and sent for delivery on a daily or as required basis
- Responsible for the ordering/purchasing and control of all office stationary products
- Contribute to team effort by completing other administrative tasks such as assisting in the sorting of documents for distribution to field staff, photocopying, document maintenance.
- Carry out other tasks as directed from time to time as required by branch management team
- Responsible in uniform management, which includes tasks such as ordering, tracking, sorting and outfitting Security staff
- Ensure that the entrance and reception area is clean and free of clutter on a daily basis
- Uniform guards according to the site contracts and enter into our database system.
- Keeping inventory of all uniforms
Benefits
- Career path planning and advancement opportunities
- Health Benefits
- Safe work Environment
- Paid on-the job training
- Ongoing training available
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
