Real Estate Lease & Title Associate
About The Position
Pivot Energy is seeking a highly experienced Real Estate Lease & Title Associate to support development activities by preparing lease-related and other real estate documents for construction and development loan fundings. Working with the Manager and Development Team, the Associate prepares signature-ready lease agreements, amendments, assignments, affidavits, title-curative documents, and other documents as needed. The role helps ensure land, title, and contractual documentation is accurate, complete, and properly filed in support of solar and energy storage project development. The position requires substantial experience supporting complex real estate transactions and collaborating with attorneys, lenders, title companies, county clerks, and internal business units. The successful candidate is organized, detail-oriented, and able to manage multiple priorities and deadlines in a fast-paced, cross-functional environment.
Requirements
- At least one of the following: a bachelor's degree; prior law firm experience drafting legal documents at high volume; or paralegal experience with complex transactions.
- At least five years of experience as a real estate paralegal in a law firm or in-house legal department.
- Strong knowledge of real estate transactions and title-curative measures.
- Understanding of real estate title, corporate organizational structures, tax maps, deeds, and parcel identification systems.
- Demonstrated proficiency drafting and managing execution and recording of a wide range of real estate documents across multiple jurisdictions.
- Detail-oriented, proactive, and solution-oriented approach.
- Excellent communication, writing, and interpersonal skills.
- Proficiency with Microsoft Office Suite.
- Strong organizational skills and ability to manage multiple deadlines simultaneously.
- Professional manner and ability to manage a large, variable workload.
Nice To Haves
- Direct experience in renewable energy development or professional experience in the energy sector.
- Experience with Salesforce and project management software.
- Ability to work with minimal supervision, ask questions, and take on tasks outside one's comfort zone.
- Self-motivation and a proactive approach to identifying process improvements.
- Ability to work independently while supporting a collaborative team environment.
- Comfort handling confidential information and exercising sound judgment.
- Active notary license.
- Experience with a renewable energy developer, financial institution or lender, or legal service provider.
Responsibilities
- Review, draft, and revise leases, amendments, assignments, easements, and related transactional or title-curative documents.
- Resolve discrepancies between deed/title documents and lease agreements.
- Review and analyze title commitments, surveys, and due-diligence materials; assist with curative document management.
- Coordinate execution, notarization, and delivery of legal documents in compliance with internal and external requirements.
- Complete document review with Pivot Senior Counsel before releasing documents to developers for final signature.
- Coordinate recording documents with local jurisdictions, including use of e-recording services and third-party recording support; manage and track related payments and mailings.
- Organize and maintain accurate digital and physical filing systems for documents and tasks.
- Liaise with internal teams to meet deadlines and support transactional and operational needs.
- Assist with special projects while complying with company policies and standard operating procedures.
Benefits
- Annual target bonus of 30% of salary, prorated in the first year based on start date.
- Health, dental, and vision insurance, with up to 100% of premiums covered by the company.
- Four weeks of vacation in year one, with increasing accrual based on work anniversary.
- Company-paid life insurance and short- and long-term disability coverage.
- Parental leave.
- 401(k) matching after a vesting period.
- Work-from-home stipend for new employees.
- Public transit reimbursement.
- Paid time off for volunteering in the community.
- Charitable donation matching up to $500 per year.
- Professional development and educational reimbursements.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
