Real Estate Coordinator II

Mattress Firm • TX - Virtual, TX

1d • $55,000 - $60,000 • Remote

About The Position

The Real Estate Coordinator II provides administrative, transactional, and project coordination support for Mattress Firm's retail real estate activities. The role supports lease transactions, Real Estate Committee (REC) processes, transaction workflows, portfolio records, and communication among internal stakeholders, external counsel, landlords, brokers, and third-party partners. It helps ensure lease transactions, new store approvals, amendments, and portfolio initiatives are organized, documented, and executed efficiently, and serves as a central resource for transaction administration, document management, reporting, and process coordination across the Real Estate department.

This is a remote role. The coordinator supports lease administration for new stores, renewals, relocations, amendments, and other initiatives; prepares REC materials, approval documentation, and transaction proformas; coordinates transactions from approval through lease execution; maintains transaction records; tracks portfolio metrics, savings, invoices, and reporting; and supports cross-functional communication. The role also contributes to process improvements, special projects, department initiatives, and general Real Estate communications.

Requirements

• Bachelor's degree in Business, Real Estate, Finance, Operations, Project Management, or a related field, or an equivalent combination of education and relevant experience.
• At least 3 years of experience in Commercial Real Estate, Lease Administration, Portfolio Administration, Project Management, Transaction Management, or a related field.
• Advanced proficiency in Microsoft Excel and PowerPoint.
• Exceptional organizational and project management skills.
• Strong attention to detail and ability to manage competing priorities.
• Ability to coordinate complex workflows involving multiple stakeholders and deadlines.
• Strong written and verbal communication skills.
• Strong meeting facilitation, documentation, and follow-up skills.
• Ability to synthesize large amounts of information into concise, actionable updates.
• Strong problem-solving and process-improvement mindset.
• Ability to work independently and drive tasks through completion.
• Strong interpersonal skills and ability to build relationships across functions.
• High familiarity with Lucernex, Microsoft Office (particularly Excel), commercial real estate and lease terminology, retail portfolio management processes, and project coordination and business process management principles.
• Legal authorization to work in the United States without sponsorship, with proof of eligibility to work in the United States.

Nice To Haves

• Experience supporting a large multi-unit retail portfolio.
• Experience coordinating projects and managing multiple stakeholders across functions.
• Experience maintaining databases, trackers, reporting tools, or contract administration systems.
• Experience preparing executive presentations and recurring management reporting.
• Experience supporting lease renewals, closures, relocations, dispositions, or portfolio initiatives.
• Understanding of lease lifecycle management, including renewals, option notices, relocations, and closures.
• Familiarity with lease administration systems, reporting platforms, or portfolio management tools.

Responsibilities

• Coordinate lease transaction administration for new stores, renewals, relocations, amendments, and other real estate initiatives.
• Prepare and manage Real Estate Committee (REC) materials, approval documentation, and transaction proformas.
• Gather project budgets, signage estimates, and other information from internal stakeholders for transaction review and approval.
• Manage transaction workflows from approval through lease execution, including legal coordination, document tracking, and contract administration.
• Coordinate document execution activities and maintain complete and accurate transaction records.
• Track portfolio metrics, third-party asset management savings, invoices, and recurring reporting requirements.
• Support communication and process execution among Real Estate, Legal, Finance, Construction, Operations, and external partners.
• Identify and implement process improvements to enhance transaction management, reporting accuracy, workflow efficiency, and operational effectiveness.
• Support special projects and additional Real Estate initiatives as assigned.
• Oversee communications regarding the general Real Estate email boxes.
• Complete required training modules and certifications by their due dates.
• Follow safety policies and procedures and communicate professionally with internal and external contacts.
• Follow Company policies and standards for appearance, functionality, and brand representation.
• Communicate concerns or issues to leadership.
• Develop and maintain templates, tracking tools, and standard operating procedures.
• Research historical lease transactions, portfolio information, and documentation as requested.
• Participate in department projects and continuous improvement initiatives; perform miscellaneous Real Estate filing.
• Execute Company initiatives and other activities requested by the Supervisor.
• Update job knowledge through educational opportunities and contribute ideas to improve the team, department, and Company.

Benefits

• Career growth opportunities through on-the-job training and development programs.
• 401(k) with employer matching.
• Mental health and life resources.
• Medical, dental, prescription, and vision plans.
• Get paid on-demand.
• Employee discounts on Mattress Firm sleep products and accessories.
• Additional bonus opportunities may be available for eligible leadership and individual contributor roles, at the Company's discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level