Real Estate Coordinator

United Rentals•Stamford, CT

3d•Hybrid

About The Position

The Real Estate Coordinator provides operational, analytical, and administrative support to United Rentals’ Real Estate Department. The role supports real estate and construction project reporting across the Company’s six divisions, dark store tracking, location data management, branch licensing, departmental budgeting, and responses to real estate inquiries from operating branches and internal stakeholders. The position is based in Stamford, Connecticut, in a hybrid work arrangement. The coordinator consolidates and analyzes data from company and external systems, maintains accurate reporting and location records, and works with project managers, real estate partners, IT Security, Accounting, and other internal teams. The role also supports budgeting, forecasting, capital expenditure planning, monthly close, vendor and invoice administration, and real estate due diligence for acquired locations. United Rentals describes its culture as inclusive and welcoming and highlights opportunities for career development and promotion.

Requirements

A bachelor’s degree in finance, accounting, business administration, real estate, or a related discipline is preferred but not required.
Two or more years of experience in real estate, finance, accounting, project coordination, or a related support role is preferred.
Prior experience in an office environment, including tasks such as budgeting or management reporting, is preferred but not required.
Proficiency in Microsoft Office.
Organizational and problem-solving skills.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to data accuracy.
Ability to manage multiple priorities and meet reporting deadlines.
Ability to work effectively with cross-functional teams and internal stakeholders.
Working knowledge of real estate, accounting, budgeting, and financial reporting processes.

Nice To Haves

Experience with CoStar, Procore, Snowflake, or similar data management systems is a plus.
A bachelor’s degree in finance, accounting, business administration, real estate, or a related discipline.
Two or more years of experience in real estate, finance, accounting, project coordination, or a related support role.
Prior office experience involving budgeting or management reporting.

Responsibilities

Prepare weekly real estate and construction project reports for each of the Company’s six divisions.
Consolidate and analyze data from CBRE and Company systems, including CoStar, Procore, and Snowflake; review reports for completeness and accuracy.
Coordinate with Project Managers and Real Estate Partners to resolve missing or inaccurate system information.
Prepare summary reports and presentation materials that highlight critical issues, risks, and required actions; maintain supporting reports and distribute final analyses to internal stakeholders.
Process requests to add new dark store locations, confirm they are identified properly in Company systems, and update records as needed.
Verify that required dark store maintenance programs have been initiated and distribute weekly dark store reporting to Real Estate Partners and other internal stakeholders.
Coordinate with Accounting to initiate appropriate dark store accounting treatment.
Review Snowflake reporting for inaccurate or incomplete location data and coordinate corrections with IT Security and other internal stakeholders.
Prepare quarterly location data reporting for the Vice President of Real Estate and Tax.
Respond to real estate inquiries from rental locations and other corporate departments.
Complete municipal location reporting and prepare supporting documentation as needed.
Support business combination activities by coordinating real estate due diligence for acquired locations.
Coordinate with the Business License team to provide documentation required for branch-level licensing.
Support the Vice President of Tax and Real Estate with departmental budgeting and forecasting, corporate location budgets, capital expenditure planning, and monthly close activities.
Coordinate and compile departmental budget submissions from Tax and Real Estate team members.
Process invoices, establish new vendors as needed, track professional fees, and maintain related agreements.
Prepare journal entries as needed.
Research issues, identify potential solutions, and recommend appropriate actions to management.