QAQC Document Controller

Audubon Companies • Houston, TX

5d

About The Position

Audubon is seeking a QAQC Document Controller to join its Houston Wood Branch office. The role manages and maintains Quality Control documentation for assigned field construction projects, including inspection records, test packages, material traceability documentation, turnover packages, and quality records. The position verifies that project documentation is accurate, complete, and compliant with project specifications, company procedures, and client requirements, while supporting the Quality Department throughout the project lifecycle. The position performs standardized tasks under direct supervision and/or detailed written or verbal instructions from the Quality Director.

Requirements

• 3 or more years of document control experience in industrial construction, EPC, or capital projects.
• Experience with document management systems such as Aconex, Procore, Fusion Live, SharePoint, or similar.
• Strong understanding of revision control and document lifecycle processes.
• High attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to manage multiple priorities in a fast-paced site environment.
• Oral and written communication skills, good vocabulary and grammar, and the ability to compose routine written communications.

Responsibilities

• Manage document control activities from the Houston office for assigned field construction projects.
• Maintain the project Document Control System (DCS) in accordance with project and Audubon document control procedures.
• Receive, track, distribute, and maintain project documents, including drawings, specifications, procedures, ITPs, logs, test packages, material traceability records, NCRs, inspection reports for all disciplines, vendor data, and project turnover documentation.
• Coordinate with field QC personnel, Project Management, Engineering, and Procurement to ensure timely submission and processing of project documentation.
• Maintain current approved construction documents and ensure obsolete revisions are removed from use.
• Maintain revision control and ensure only current, approved documents are issued for project use.
• Support compilation and verification of as-built documentation.
• Assist the QC team with tracking and compiling mechanical completion and turnover packages.
• Assist in preparing and verifying hydrostatic and pneumatic pressure test documentation, calibration records, test charts, and test reports.
• Assist in maintaining material receiving documentation, including Material Test Reports (MTRs), Certificates of Compliance (COCs), receiving inspection records, and material traceability documentation.
• Assist with bi-weekly audits of project documentation to verify completeness, accuracy, and readiness for client turnover and pressure test packages.
• Generate document status reports, overdue reports, and tracking logs as required.
• Support internal, client, or third-party audits by providing accurate document records.
• Ensure compliance with client document control standards and project execution plans.
• Support project closeout by assisting in preparing, reviewing, and compiling final turnover packages for client acceptance.
• Maintain electronic project files in accordance with Audubon document control procedures and record retention requirements.
• Support training of field personnel on document access and control procedures.
• Perform duties in a manner that protects personal and team health and safety.
• Participate in required HSE training, meetings, and reporting activities.
• Identify and report hazards, near misses, and unsafe conditions.
• Follow safe work practices and comply with applicable regulatory requirements.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed