Purchasing & Receiving Supervisor

Pyramid Global Hospitality•Oklahoma City, OK

8d•Onsite

About The Position

The Purchasing & Receiving Supervisor oversees daily purchasing, receiving, inventory control, and storeroom operations at OKANA Resort & Indoor Water Park. The role leads receiving staff, coordinates with vendors and resort departments, verifies order accuracy and product quality, and maintains procurement and receiving records to support resort operations. The supervisor is also responsible for receiving incoming goods, keeping storerooms organized and functional, and facilitating the invoicing process through accurate receiving documentation. The role includes supervising and assigning receiving, inspection, stocking, and distribution work; monitoring inventory levels and product rotation; resolving delivery discrepancies and coordinating returns; and arranging delivery of supplies to resort departments. It also involves frequent communication with vendors and associates, meeting operational deadlines, adapting to schedule changes, and following resort safety and purchasing standards. The position requires regular work in storerooms and around the loading dock, including exposure to temperature extremes and other common operational materials.

Requirements

High school diploma or equivalent.
Previous purchasing, receiving, or inventory experience.
Proficiency with procurement systems, inventory tracking, hotel computer systems, and Microsoft Office.
Strong organizational, vendor-coordination, and problem-solving skills.
Ability to lead a team and communicate clearly in English; fluency in reading, writing, and speaking English is specified.
Ability to manage storerooms and deliver supplies according to OKANA standards.
Ability to accurately record inventory and receiving information in computer systems.
Ability to work a variety of hours, adjust to schedule changes, cover shifts on short notice, and meet deadlines and competing business demands.
Ability to perform the physical tasks described, including frequent standing and walking and occasional lifting or carrying; stated average weight is 35 pounds and maximum weight is 75 pounds.
Ability to work around extreme heat and cold and potential exposure to cleaning and maintenance supplies, newsprint, pollen or dust, and insecticides or herbicides.

Nice To Haves

College coursework or some college.
Supervisory experience.

Responsibilities

Supervise purchasing, receiving, inventory control, and daily storeroom operations.
Train, schedule, direct, assign, and monitor receiving team members and their work.
Inspect incoming deliveries and verify shipment quantities, purchase orders, order accuracy, product quality, and packaging quality.
Maintain accurate receiving, inventory, and procurement records in the resort’s systems, including records used for invoicing.
Keep storerooms and inventory areas neat, clean, organized, and functional.
Monitor inventory levels, purchasing requests, stock rotation, and product records.
Resolve delivery discrepancies and coordinate returns with vendors.
Coordinate vendors, delivery times, and departmental supply requests.
Arrange and coordinate delivery of supplies to departments throughout the resort.
Enforce OKANA purchasing policies and procedures, safety standards, and product-rotation practices.
Communicate with vendor personnel and resort associates regarding deliveries and operational needs.
Meet service quality standards, respond professionally to guest questions or problems, and treat vendor personnel with dignity and respect.
Follow hotel standards for work procedures, dress, grooming, attendance, and punctuality.
Follow safety, security, and emergency procedures and report hazards or potential security risks.
Accept opportunities to learn new skills, improve performance, and cross-train for other hotel positions.