Purchasing & Receiving Supervisor

Pyramid Global Hospitality

11d

About The Position

The Purchasing & Receiving Supervisor oversees daily purchasing, receiving, inventory control, and storeroom operations at OKANA Resort & Indoor Water Park. The role leads receiving staff, coordinates with vendors and resort departments, verifies order accuracy and product quality, and maintains procurement records to support efficient resort operations. The supervisor is responsible for receiving incoming goods, keeping storerooms organized and functional, and maintaining records that facilitate invoicing. The position also coordinates the distribution of supplies to departments throughout the resort and ensures compliance with OKANA purchasing policies and procedures. The role requires frequent interaction with vendors and resort associates, attention to detail, flexibility to work a variety of hours, and the ability to adjust to schedule changes and cover shifts on short notice. The work involves regular activity in storerooms and the loading dock, including inspecting, stocking, rotating, and distributing inventory. Physical tasks may include lifting or carrying items averaging 35 pounds and up to 75 pounds, as well as occasional use of step ladders. The work environment may include extended exposure to extreme heat and cold, cleaning and maintenance supplies, newsprint, pollen or dust, and insecticides or herbicides.

Requirements

High school diploma or equivalent.
Previous experience in purchasing, receiving, or inventory.
Proficiency with procurement systems, inventory tracking, Microsoft Office, and hotel computer systems.
Ability to manage the receiving process and record inventories using computer systems.
Strong organizational, vendor coordination, and problem-solving skills.
Ability to lead a team and communicate clearly in English; fluency in reading, writing, and speaking English is specified.
Ability to maintain organized storerooms and deliver supplies according to OKANA standards.
Ability to meet deadlines, manage multiple priorities, adjust to schedule changes, and cover shifts on short notice.
Ability to perform the physical activities described, including frequent standing and walking and occasional lifting or carrying items averaging 35 pounds and up to 75 pounds.
Ability to adhere to safety standards and procedures and work around the environmental exposures described.

Nice To Haves

College coursework or some college.
Supervisory experience.

Responsibilities

Supervise purchasing, receiving, inventory control, and daily storeroom operations.
Train, schedule, and direct receiving team members.
Assign and monitor receiving, inspection, stocking, and distribution duties.
Inspect deliveries and verify shipment contents, purchase orders, order accuracy, product quality, and packaging quality.
Maintain accurate receiving, inventory, and procurement records, including records used for invoicing.
Monitor inventory levels, purchasing requests, stock rotation, and inventory records.
Maintain clean, neat, organized, and functional storeroom and inventory areas.
Coordinate vendors, delivery times, and delivery discrepancies; arrange returns with vendors when needed.
Coordinate delivery and transport of supplies to departments throughout the resort.
Contact departments to arrange transport of deliveries.
Enforce OKANA purchasing policies and procedures, safety standards, and product rotation requirements.
Communicate professionally with vendor personnel and resort associates.
Respond to guest questions or problems in a timely, professional manner when applicable.
Follow hotel standards for work procedures, dress, grooming, attendance, and punctuality, and follow safety, security, and emergency procedures.